Office Administrator

Are you an organised multitasker who thrives in a busy office environment? Join our team in Havant and play a vital role in keeping everything running smoothly!

Office Administrator
Havant, PO9 1JW - office based

• Part time, Monday to Thursday (6 hours per day)
• 9-12 months maternity cover
• £12 - £13 per hour

Please Note: Applicants must be authorised to work in the UK

Aegina Technologies are dynamic organisation dedicated to maintaining excellence in all we do. Our team values collaboration, precision, and adaptability, fostering a welcoming and supportive office environment. By joining us, you’ll become part of a team that values your contribution and offers an immediate start with comprehensive training.

The Role

As the Office Administrator, you will play a crucial part in our day-to-day operations, ensuring key administrative processes are completed efficiently. Your role will involve coordinating various tasks, maintaining accurate records, and supporting team members across multiple areas.

Key Responsibilities:

• Reviewing and processing customer orders, updating systems with delivery acknowledgment dates, and managing related documents such as POAs and STP files.
• Handling customer documentation, including SMDLs, MRB/COC submissions, concessions, and technical queries (TQs).
• Providing accurate data for monthly Health & Safety and environmental reports.
• Tracking customer job progress, updating delivery sheets, and managing shop floor value spreadsheets. This includes end-of-month reporting and monthly accruals.
• Weekly updates to forward order schedules, ensuring completed jobs and changes are recorded.
• Managing calibration records and processes, including system updates, dispatching items for calibration, and organising certificates.
• Preparing and reporting monthly KPIs, ensuring they are displayed and distributed.
• General administrative tasks such as handling emails, answering phone calls, scanning, and supporting directors with additional requests etc. as requested.

Why Join Us?

• Immediate Start with free onsite parking
• Comprehensive training provided for a smooth onboarding experience.
• A welcoming and supportive office environment.

What We’re Looking For:

• Strong organisational skills with the ability to manage multiple tasks and priorities effectively.
• Attention to detail and a proactive approach to problem-solving.
• Competence in Microsoft Office Suite (particularly Excel, Word, and Outlook).
• Effective written and verbal communication skills.
• Previous experience in an administrative or similar role is preferred.

This is an office-based role that offers a great opportunity to make a real impact during your time with us. Your work will be vital in supporting our team and ensuring smooth business operations.

If you’re organised, adaptable, and ready to take on a varied role, we’d love to hear from you.

We look forward to hearing from you and welcoming you to our team!

How to apply for the role:

If you have the skills and experience required for this position, click "apply" today and check your inbox for an email providing more information on how to tailor your application and provide a cover letter or any supporting documents.

You must be authorised to work in the UK. No agencies please.

Other suitable skills and experience include Office Assistant, Administrative Coordinator, Receptionist, Office Support Specialist, Executive Assistant, Data Entry Clerk, Operations Administrator, Customer Service Administrator, Business Support Officer, Clerical Assistant.