Administrator

Position Overview: We are currently looking for a detail-oriented and organised Administrative Assistant for 3 months weeks to support our team working on a kitchen contract. The successful candidate will play a crucial role in coordinating administrative tasks, ensuring efficient communication, and contributing to the overall success of the project.

Working hours are 9am - 3pm however flexable as long as 30 hours a week are achieved.

Responsibilities:

1. Documentation Management:

   • Maintain accurate and up-to-date project documentation.
   • Organise and file project-related paperwork, contracts, and invoices.

2. Communication:

   • Serve as a liaison between contractors, clients, and internal team members.
   • Respond promptly to inquiries and coordinate communication flow.

3. Scheduling and Coordination:

   • Assist in scheduling meetings, appointments, and site visits.
   • Coordinate with various stakeholders to ensure smooth project execution.

4. Data Entry and Reporting:

   • Input project data into relevant systems and databases.
   • Generate regular reports to track project progress and milestones.

5. Budget Tracking:

   • Assist in monitoring project expenses and maintaining accurate budget records.

6. Client Support:

   • Provide excellent customer service to clients by addressing inquiries and concerns promptly.
   • Keep clients informed about project updates and time lines.

Qualifications:

• Proven experience as an administrative assistant or in a similar role.
• Strong organisational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and project management software.
• Ability to work in a fast-paced environment and adapt to changing priorities.