Personal Assistant

PERSONAL ASSISTANT
  
An exciting temporary opportunity to join a global media company as a Personal Assistant for 2 months!
  
PERSONAL ASSISTANT ROLE:

• Managing multiple diaries across internal and external meetings
• Coordinating travel arrangements
• Handling event management (both internal and external as required)
• Maintaining workflow by studying methods, implementing cost reductions, and developing reporting procedures
• Creating and revising systems and procedures by analysing operational practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing necessary changes
• Developing administrative staff by offering information, educational opportunities, and experiential growth
• Resolving administrative problems by coordinating report preparation, analysing data, and identifying solutions
• Ensuring operation of equipment by completing preventive maintenance, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques
• Providing company or project information by responding to questions and requests
• Managing supplies inventory by checking stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies
• Completing operational requirements by scheduling and assigning administrative projects, expediting work results
• Maintaining professional and technical knowledge by attending workshops, reviewing publications, establishing networks, and participating in professional societies
• Contributing to team efforts by accomplishing related tasks as needed

• Minimum 12 months diary management experience  
• Strong Microsoft Suite experience
• Experience working in creative industries
• Experience supporting Director level