Facilities Administrator

Facilities Administrator needed in Bristol Paying £12.52 per hr Ref 438727

Full time time on a temporary basis

Role Purpose: Provide comprehensive administrative support to maintain site operations and ensure compliance with statutory and health and safety standards.

Key Responsibilities:

• Maintain the site computerised management CAFM system, ensuring 100% compliance with Statutory SFG20 and KPI’s.

• Communicate with suppliers via email and telephone, utilising Microsoft Office programs (Word, Excel, PowerPoint, Outlook).

• Manage diary entries, create and update data on Excel spreadsheets, and participate in Teams meetings.

• Open, log, acquire authorisation, update tasks with required documentation, and track them to completion.

• Control site security and visitor/contractor access as the first point of contact.

• Ensure the site’s visual standards and address any issues or concerns.

• Conduct daily self-assessment site walk-about checks and log/action findings.

• Ensure safety protocols for visitors and contractors.

• Liaise with site management and key stakeholders to communicate issues, prioritise actions, and minimise downtime on PPM’s and reactive maintenance.

• Prepare and process paperwork for Engineers/Operatives to undertake PPM’s and reactive works.

• Ensure contractors operate within SHE processes and client HSE standards.

• Implement reactive events such as fire alarm activation, power outages, and emergency maintenance callouts.

• Uphold premises Health and Safety and COSHH compliance aspects.

• Execute general repairs and maintenance duties as required.

• Provide porterage and logistical support services (e.g., stationery ordering, mail distribution, furniture re-organisation).

• Undertake statutory inspections and general monitoring of services, including CCTV, fire & lift alarm tests, security systems, and recording water temperatures.

• Act as part of the site Emergency Team (e.g., Fire Marshall, First Aid).

• Report all incidents, occupational illnesses, and emergencies in relevant documentation.

• Perform general maintenance tasks (e.g., sweeping, cleaning, waste management, stocking tea stations, winter gritting).

• Undertake site infrastructure maintenance and repairs.

• Perform other defined activities and responsibilities as required.

• Undertake mandatory training courses.

If you are interested in the role, please email your CV to  quoting the reference number.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please be prepared