Events & Facilities Assistant

Reed have partnered with a professional services firm based in Central Bristol, supporting with the hire of an Events & Facilities Assistant on a full time, permanent basis.

This newly created role due to growth is ideal for someone who thrives in ensuring that events and daily front of house operations run smoothly. You will provide crucial support for both internal and external events, collaborate with the experienced front of house and operations team, and handle a variety of coordination, hospitality, and administrative duties.

Hours: Monday – Friday

Within this varied role, you are required to be flexible due to supporting with hosting of events within the firm, which at present is 2 evening events on-site, per week. This can tend to be events being hosted between 5:30 – 9:30pm, therefore you’d start your day much later to be able to be on hand for the evening event (7.5 hour working day). Outside of this, you’ll work a 7.5 hour day across Monday to Friday, with varying starts on a rota of 8.00 or 9.00am.

Day-to-day of the role:

Front of House Operations: Welcome visitors warmly, manage visitor registrations, and handle telephone and switchboard duties. Maintain a professional presence at the reception, assisting with various related tasks.

Event Coordination and Support: Supervise and attend events, ensuring smooth operation during and post-event hours. Manage room setups, including catering and hospitality arrangements.

Facilities Management: Assist in stock management for communal areas, handle deliveries, and manage starter and leaver processes. Provide general administrative support to the facilities team and ensure compliance with security protocols.

Health & Safety: Act as a designated Fire Warden and First Aider for out-of-hours events, ensuring all health and safety regulations are met.

Required Skills & Qualifications:

Experience in facilities, events, or front of house/reception roles, preferably within a professional services environment.

Knowledge of hospitality and event management.

Strong organisational skills and the ability to manage multiple tasks efficiently.

Excellent communication skills, capable of effectively liaising with both internal teams and external vendors.

Flexibility to work outside normal office hours as required for event support.

Training for specific roles such as Fire Warden and First Aider will be provided if not already certified.

This role is perfect for someone with a background in hospitality or events, looking to further their career in a professional setting. If you have a passion for service delivery and thrive in a varied and dynamic role, we would love to hear from you.