Billings Administrator

Billings Administrator - City - £35,000

Hybrid working, 09:00-17:30

Wise May are looking for a Billings Administrator to join our client, a progressive law firm based in the City. This is a great opportunity to join a diverse team who reward hard work.

Duties to include:

• Circulation of the New Matter Reports and assisting with preparing matters ahead of billing
• Obtaining Engagement Letters for review by the Revenue Controllers
• Assisting with setting up matters for E-billing
• Preparing weekly time reports
• Preparing WIP reports
• Editing pre bills. Producing bills and ensuring they comply with relevant VAT and Solicitors Accounts Rules
• Ensuring accurate processing of write offs of unbillable time and disbursements
• Dealing with time and disbursement transfers
• Responding to queries promptly and provide copy invoices and time analysis for clients and attorneys when requested
• Assisting the Revenue controllers with Accounts Receivables - chase clients for payment by emailing, phoning clients as well as sending chase letters and statements
• Responsible for regular archiving and filing

Skills:

• Logical, an organised mind-set and good with numbers
• Outstanding attention to detail and accuracy
• An aptitude for IT (especially working knowledge of Excel and other accounting software)
• Ability to work to high standards with strong client service orientation
• Ability to confidently deal with demanding situations, people, and requirements
• Flexible and efficient - ability to adapt style as required
• Ability to prioritise, work to tight deadlines and manage own workload
• Self-motivated, with the ability to juggle a number of deadlines and competing priorities in a fast-paced environment
• Ability to work a flexible schedule, including some overtime
• Good communication skills, including the ability to liaise with people across the business
• Ability to work well both in a team and individually, displaying a friendly and enthusiastic proactive approach
• High level of confidentiality working in a professional environment
• Keen to develop, grow and use initiative.

Benefits:

• 25 days holiday, increasing to 28
• Birthday off
• Contributory Pension Scheme
• Private medical and GP
• Onsite gym
• £500 wellbeing allowance

We would be keen to speak with anyone who has experience with WIP, invoicing and billing.