Team Assistant

Team Assistant Salary £30,000 - £36,000

Based in Liverpool Street

Hybrid Role 3 days in the office, 2 days at home

A property and construction consultancy are looking for a Team Assistant to join their team based in Liverpool Street. The role will be supporting 3 teams within the business with a range of administrative and project coordination tasks including assisting with financial forecasts, managing billing, maintaining files, arranging travel and supporting tender processes. Looking for a Team Assistant with experience in the construction sector with the ability to manage heavy workloads and multitask with excellent attention to detail.

Key Responsibilities:

• Coordinate project delivery deadlines within the team
• Arrange and attend weekly team meetings, keep minutes of actions
• Follow all Quality Assurance and standard procedures
• Support Directors with the creation of financial forecasts
• Typing and issuing fees and managing departmental billings
• Directors timesheets/Expenses/Credit card statements etc
• Letters, specifications, reports and large documents for Directors/teams
• Understanding all documents are filed in the correct directories following company guidance notes
• Opening new jobs, making new files, keeping filing up to date
• Booking travel/accommodation and booking meeting venues if required
• Maintaining CRM - Projects/Contacts etc.
• Coordinating tender processes
• Monitoring Director and team movements on a daily basis
• Managing loan working procedures within the team
• Assisting Director with managing team holiday requests

Experience Required:

• Experience providing support to large, demanding teams, ideally within construction consultancy.
• At least 1 year Team Assistant experience.
• Knowledge of invoicing processes
• Proficient in managing heavy workloads, meeting tight deadlines, and effectively managing expectations.
• Proficient with Microsoft Word and Excel
• Strong written and verbal communication skills, with keen attention to detail
• Experience in taking minutes and dictation tasks advantageous.

Benefits:

• 25 Days Holiday
• A day off work once a year to make a meaningful impact in the community
• Monthly team drinks and regular team events
• Annual Performance Development Reviews
• Anonymous on-demand support for mental health, advice and coaching needs
• Private Dental and Private Healthcare via BUPA
• Pension Contribution
• Hybrid, 3 days in the office, 2 days working from home.
• And much more!!!

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.