EA - Maternity Contract

EA - Maternity Contract

An exciting opportunity to support the Chief Executive Officer (CEO) and Chief Underwriting Officer (CUO) of a global insurance firm based in the City of London. You will be responsible for all aspects of administrative support for the CEO and CUO.

What you will help us do

• Provide calendar management for the CEO and CUO: Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements
• Proactively manage the CEO’s inbox recognising what needs to be dealt with and keeping the CEO on top of tasks
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects as needed; producing documents, reports, and formatting presentations; collecting and preparing information for meetings, making travel arrangements; and completing expense reports.
• Support the CUO with diary, travel arrangements, expenses and work on any special projects they may have
• Serve as the primary point of contact for internal and external parties on all matters pertaining to the CEO and CUO, including those of a highly confidential or critical nature
• Work closely with the CEO/CUO to keep them well informed of upcoming commitments and responsibilities.
• Anticipate needs in advance of meetings, conferences, etc.
• Work collegially with all EA’s and PA’s across the group to ensure smooth running of the group Exec team meetings and projects
• Support Global Head of HR & Communications where necessary when delegated PA is on leave
• Other projects/duties as assigned for the overall benefit of the organization

What you require for the role

• Significant executive support experience, including supporting C-level executives
• Expert proficiency with Microsoft Office
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail
• Aptitude to make informed decisions regarding priorities
• Ability to complete a high volume of tasks and projects with little or no guidance
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• Able to maintain a high level of integrity and discretion in handling confidential information
• Excellent judgment is essential
• Ability to switch gears at a moment’s notice
• Open, innovative and inclusive mindset
• Collaborative spirit
• Results-oriented