Executive Assistant

Title: Executive Assistant (Japanese speaking)

Contract Type: Fixed Term Contract

End Date: 15-06-2025

Our client, a reputable organisation in the GTFD industry, is seeking an experienced Executive Assistant (EA) to join their team. As an EA, you will play a critical role in supporting senior executives with a wide range of administrative and operational tasks. This position is a fixed-term contract with the possibility of extension.

Responsibilities:

• Arrange business trips, including flight and hotel bookings, and assist with visa preparation as required.
• Process expenses and invoices, ensuring accurate and timely payments for business trips, gifts, entertainment, general expenses, and suppliers. You will also be responsible for onboarding new suppliers, including managing due diligence and KYC processes.
• Perform secretary duties, such as applying for business cards, managing management diaries, setting up meetings, and assisting with the onboarding process for new employees by deploying necessary systems and equipment.

Preferred Qualities:

• Ability to complete assigned tasks promptly and accurately.
• Proactive task reporting and effective communication of task status on a regular basis.
• Dedication to staying updated on the necessary knowledge and understanding of relevant policies, procedures, and manuals.
• Ability to work onsite daily and collaborate effectively with colleagues, including prompt email responses.
• Proficiency in travel booking, expense processing, and supplier onboarding systems.
• Strong attention to detail and the ability to multitask effectively.
• Adaptability and quick learning capabilities in order to master new tasks and systems.

This is an exciting opportunity for a dynamic individual looking to contribute to a thriving organisation. Our client offers a competitive salary and benefits package, along with a positive work environment that encourages personal and professional growth.

If you meet the qualifications listed above and are ready to take on the responsibilities of this position, please submit your application including an updated CV. We look forward to hearing from you.

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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