Executive Assistant - Events

Hybrid working - 2-3 days in the office .  Are you an Executive Event Assistant / PA looking for an exciting new challenge?

The Company  

This creative event production agency produces luxury, high value global campaigns for some of the world's biggest brands! Creating a range of projects from large-scale pr stunts to immersive launch activations they are a boutique agency who offer a highly personal service, with carefully considered production from design through to delivery.

As they continue to grow their team, this is a fantastic opportunity for someone who is looking to come up with wild creative ideas, for great brands at a high pace - whist shaping the company and making their work famous and the 'go-to' in the industry.

The Role

Due to company growth, we are currently searching for an event experienced Executive Assistant / PA to support the Founder and Director of the agency.  Acting as the strategic partner, blending organisational genius with high-levels of support - the behind-the- scenes force that keeps leadership focused, the agenda on track, and the business moving forward!

Key duties will include (but not limited to):

Managing the Directors calendars 

Acting as the first point of contact for the Director, between all stakeholders, handling correspondence

Coordinate and prepare documents for meetings, including agendas, presentations, and reports. 

Liaising with other staff members and departments to ensure smooth communication 

Creating order for the Director by implementing systems and processes designed to save time. 

Manage and execute some team events and off-site meetings, including requirements gathering, venue selection, budget management, contract processing through Procurement and Accounts Payable, and onsite logistics 

Manage all travel logistics and associated expenses

Admin support for the Director - for both business and personal life.

Building strong relationships with suppliers and any other team-mates.

Payment and record-keeping of invoices for the Director.

Planning and executing special projects ensuring deadlines are hit.

Office management - maintaining supplies and assisting with special assignments/projects, as needed.

The Candidate

The ideal candidate would be an Executive Assistant / PA from an event agency background

MUST have agency experience along with experience working with finances and managing a budget.  If you have excellent written and verbal communication skills, are proactive, hard working with attention to detail then need you!

Live specialises in all disciplines (and at all levels) across events, experiential and exhibitions.  If this position isn't quite what you're looking for please visit live-recruitment.co.uk to view all of the opportunities we are recruiting.

As a specialist events recruitment agency we help our clients build the most talented and diverse teams in the UK. We encourage applications from candidates of all backgrounds, embracing diversity across all intersecting dimensions, including ethnicity, gender, sexual orientation, well-being, abilities, and neurodiversity.

We are dedicated to ensuring a supportive and accessible recruitment process. If you require any adjustments or accommodations for any reason, please do not hesitate to let us know.

Vacancy Ref: SP13456