Finance Administrator

Finance Administrator

TSR Legal are a specialist legal recruitment consultancy currently working with a leading law firm to fill an exciting opportunity within their Management Team. The firm is seeking a skilled and experienced Finance / Office Administrator to provide essential support to the Management Team.

Duties and Responsibilities

As an Office Administrator, you will:

• Provide administrative support to the Management Team, including:
  
  • Assisting with aged debt recovery and control.
  • Managing file archiving, retrieval, and security storage.
  • Deputising for the Receptionist by answering calls, taking messages, scheduling appointments, and welcoming visitors.
  • Supporting the Accounts Manager by vetting and recording transactions for purchase, sales, nominal, and client ledgers.
  • Preparing, distributing, and filing financial management reports.
  • Ensuring efficient file storage, retrieval, and destruction systems.
  • Supporting the file opening process.
• Handle office operations, including:
  
  • Placing orders, checking goods against delivery notes, and maintaining orderly office supplies.
  • Assisting with the maintenance of Deeds and Wills Registers and managing document archives.
  • Organising the distribution of goods around the office.
• Collaborate with other teams by:
  
  • Assisting the Management Team and Cost Draftsperson with routine tasks.
  • Liaising with clients, third parties, and other legal firms to address enquiries.
  • Supporting general office duties, such as filing, handling post, and other administrative tasks.
• Maintain workplace safety and comply with all firm protocols.
• Be flexible to work at other office locations as required.

Skills and Experience

Essential:

• GCSE or equivalent education.
• Computer literacy with strong keyboard skills.
• Professional telephone manner and effective communication skills.
• Organised, with a meticulous attention to detail.
• Team-oriented mindset with a flexible approach to work.
• Presentable and professional appearance.

Desirable:

• Customer care skills training.

Competencies

Organisation and Prioritisation:

• Efficiently manages workloads and follows processes.
• Works accurately with attention to detail.
• Demonstrates reliability and flexibility.

Achievement-Driven:

• Meets deadlines and achieves objectives.
• Proactively explores improvements to systems and processes.

Teamwork:

• Shares information and supports team members.
• Demonstrates accountability for own work and awareness of colleagues' needs.

Customer Service:

• Demonstrates a strong commitment to helping others.
• Takes ownership of objectives and maintains a flexible approach to shifting priorities.

The firm also offers an environment where innovation and collaboration thrive. Please contact Rachel Phillips, Associate Director in confidence or apply directly below: