Clinic Administrator

Clinic Administrator

Contract: Permanent, Full-time (37.5 hours per week); Monday to Friday between 8.30am - 4.30pm

Salary: £22,795.50 per annum

Location: Oxford

MAIN OBJECTIVES

• Supervise and manage the day to day running of the on-site clinical suite.
• Being proactive and reactive to the day-to-day requirements.

SPECIFIC DUTIES

• Provide overall supervision of the clinic and reception.
• Organise documentation and equipment for all Clinicians working from the clinic.
• Ensure all clinical paperwork scanned and uploaded to in house systems within our client’s SLA’s.
• Maintain relevant stationery supplies, medical and non-medical, to ensure the smooth day to day running of the clinic and administration functions.
• Meet and greet visitors to the clinic.
• Triage telephone calls, messages and e-mails as appropriate – all voicemails to be responded to within 2 hours.
• Dealing with incoming and outgoing mail and deliveries and co-ordinate courier services as and when required.
• Make efficient use of the in-house systems.
• Arrange diary bookings, sessions and report release.
• General administration with the Clinic.
• Daily/Weekly/Compliance/Security Checks as specified in Clinic Reception and Administrators Handbook.
• Complete Fire Safety Training and First Aid Training and carry out role of Fire Marshal.
• Liaise with Management and Head Office Personnel to maintain a safe working environment.
• Assisting with colleagues work during absences.
• Attending meetings and training sessions as required.

REQUIREMENTS FOR THIS ROLE

Essential

• A minimum of 2 years office experience.
• Previous experience of dealing with clients and customers.
• Offer flexibility in working pattern as required.
• Time & Diary Management – must be able to manage own time.
• Demonstrable experience of effective internal and external stakeholder relationships.
• Knowledge of Outlook, Word and Excel.

Desirable

• A minimum of 2 years reception experience.

HOW TO APPLY

Interested in this Clinic Administrator opportunity Click apply and you will be redirected to our client’s careers website to complete your application.