Project Management Office Manager

About the Role

Here at Synnovis we are looking for a Project Management Officer to join an expanding team in a fast-paced and exciting transformation portfolio. You will be collaborating with multiple stakeholders across the transformation programme and with senior colleagues to support the delivery of complex programmes and projects with critical delivery timeframes. The role requires confident, competent, and experienced project professionals who are available immediately to join the team.

The role involves working across the Portfolio Management Office (PMO) to provide proactive administration and support for PMO and Project Managers enabling Synnovis to be an exemplar in Project Management, as seen by our strategic partners, stakeholders, and staff.

The role will require you to hit the ground running and be able to multitask, work under pressure and to tight timelines, and be a self-starter using your initiative and best practice processes. Have a flexible and adaptable approach, with excellent organisational and communication skills, including liaising with Senior Stakeholders. You will have the ability to deliver and maintain standards in response to changing priorities and be calm under pressure accommodating changes as required. You will be comfortable in developing and maintaining a suite of project documents, supporting meetings, and working well with a broad range of colleagues. You will thrive in a busy team environment and quickly assimilate the role requirements and implement them.

The Portfolio Project team work well together and support each other in the delivery of projects, working closely with colleagues across the organisation and the Trusts. Currently, we are working remotely and visiting the office/labs as and when required. In the future, we will be adopting a hybrid working model with a mix of remote and site-based working depending on the needs of the individual projects.

Key Responsibilities

The PMO supports the delivery of projects across the complex transformation programme by setting standards and processes and facilitating sharing of resources, methodologies, tools, and techniques.

This role exists to support the management of Synnovis’ project portfolio by leading on the key process for the PMO including:

• Provide portfolio-level reporting, narrative, and analysis to senior management.
• Collaborating with stakeholders across the business to ensure that end-to-end resourcing of the portfolio roadmap is efficient.
• Leading on tracking portfolio delivery through collation and interrogation of highlight reports from across the Portfolio roadmap
• Conducting project quality assurance meetings in line with the agreed Project Quality Assurance Framework
• Production of quality reports, presentations, and documentation to illustrate portfolio progress, deliverables, risks, and demand mapping to enable decision-making at board levels
• Management of portfolio documentation to retain delivery knowledge and lessons learnt required for running successful projects within the PMO
• Lead on the development of frameworks, tools, and processes for portfolio & project management, drawing on the skills, experience, and expertise within the PMO
• Support the PMO Lead and the project community in continuously improving the portfolio and project management process and documentation
• Lead and administer the project department’s SharePoint and Teams site and act as the gatekeeper in maintaining a common filing architecture across the portfolio
• Ensure that project plans and documentation are complete to the PMO standards and advise on appropriate action if needed.
• Maintain and version control all PMO artefacts and processes
• Maintain an overall filing convention and ensure appropriate use within the PMO
• Signpost project managers to the PMO procedures and templates
• Maintain a PMO reporting calendar and support the timely preparation and distribution of reports
• Undertake information gathering to support the programme reporting as directed by the PMO Lead
• Responsible for the collation and maintenance of all programme and project data in the project file
• Support the PMO in conducting programme health checks
• Assist the PMO Lead in the preparation of presentations and associated documents
• Facilitate internal and external programme communications and engagement with key stakeholders

This is a fixed term contract for 12 months.

We look forward to receiving your application!