Project Administrator

Pinpoint Resourcing are partnering with a hugely successful construction business to source a Project administrator on a permanent basis.

Main Purpose of Job:

To effectively own, monitor and manage the flow of documents and purchase ordering process.
This will involve the use of multiple different systems and across multi discipline sites and
engaging with multiple Project Directors and Project Delivery Teams.

Key Tasks:

-Assist Project Directors with information flow through the department, implement
purchase orders, authority sign off, tracking of materials to site and in storage to
ensure accurate records are maintained via company purchasing systems and client
delivery portal where applicable.

-Manage monthly invoice reconciliation and sign off from suppliers and sub-contractors
to ensure month end payment runs are implemented via finance team.

-Attend internal project meetings to record minutes, necessary circulation of data and
notification and tracking of actions.

-Assist document control team when requested to help monitor and manage the various
document control systems

-Assist Project Directors with monthly reporting process and procedure

-Assist Project Delivery Team with booking inductions

-Assist the project team with day-to-day tasks and be a single point of contact for calls to
the office that occur, quickly resolving or getting to the relevant department or person
for resolution.

-Ensure all project files are kept up to date and the correct information is also available.

-General administration duties.

-Effective and clear communication.

-Proactive and organised approach to role.

-Strong process driven task management.

Skills Required:
1. Computer literacy-MS Office and required multi discipline sites as required
2. Excellent communication skills - both written and verbal.
3. Good understanding of quality management system.
4. Accurate and rigorous in their work.
5. Able to work alone and as part of a team.

Salary + other information:

• £25,000 - £27,000
• Based in Chelmsford
• Hybrid working arrangement - 4 days in the office, 1 day from home

If you are interested in the role please apply!

Due to the anticipated high volume of applications for this advertisement, it is with regret that we may only be able to contact those applicants successful in being shortlisted. However, your application for this or any further roles, may mean that we are able to contact you when additional vacancies become available. Should you not want this to be the case, please feel free to contact us directly to ensure we are aware of your wishes.

Pinpoint Resourcing Ltd is an employment agency and employment business.