Contact Administrator

JT15 - Contract Administrator 

Location - Oxford

Salary - £28,600 per annum

Overview
We are currently recruiting for a Contract Administrator to join our client in Oxford. The successful candidate role is to support the contract by providing an efficient administrative function and facilitating a customer-focussed service delivery.

Key Responsibilities and Accountabilities

• Efficiently deal with Project works, from scheduling of jobs through to invoicing in a timely manner
• Assistance in proactive planning of Project works to ensure completion within programme.
• Monthly reporting on contracts.
• Actively involved Purchasing of parts and specialist resources.
• Arranging access to buildings to aid job completion
• Requesting call out and arranging Subcontractor attendance on project works.
• Assistance in compilation of tender applications, O&M’s and Health and Safety Files.
• Maintaining excellent client relationships, contract and client records
• Allocating of works to Sub- Contractors
• Following up on outdated works and works not completed with Sub- Contractors.
• Attendance at Project meetings as required to take minutes and distribute.
• Operate the Company “CPA” system to raise purchase orders, time-sheet entries and invoice queries in line with company policies
• Provide support on help-desk when required
• Upload documentation such as invoices, service sheets etc to the client shared network
• Check job sheets to ensure accuracy where necessary including labour, materials, and subcontractor costs.
• Interact with engineers and subcontractors to help deliver Projects.
• Support other activities as appropriate when business needs require.
• Provide holiday/sick cover as needed to ensure business contingency.
• Completing mandatory UKAEA and Company training as required.

Skills & Experience

• GCSE passes in Maths and English or recognised equivalent.
• An Understanding of and some experience with Project works environment
• Understanding of key deliverables of a Programme of works and experience in use of applications such as Word and Excel
• Ability to work on own initiative and to prioritise workload
• Customer Awareness – responsive to the needs of the customer and aims to deliver customer satisfaction
• Adaptable and responsive and open to changing circumstance.

JT15 - Contract Administrator

Location - Oxford

Salary - £28,600 per annum