Facilities Coordinator

Summary:

The primary role of a Facilities Coordinator is to provide support for, monitor the performance of, and coordinate a small team of multi-skilled operatives.

This role involves developing close working relationships with key client stakeholders/partners, landlords, managing agents, and all facilities vendors.

The individual in this role ensures that all tasks are completed in a timely and accurate manner.

Job Responsibilities:

• Providing support for, monitoring the performance of, and coordinating a small team of multi-skilled operatives.
• Developing a close working relationship with key client stakeholders/partners, and all facilities vendors.
• Assisting in the management of all contractors on site to ensure they perform to the required standards.
• Assisting in the procurement of vendors and services as required.
• Assisting in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.
• Ensuring prompt and accurate management of purchase orders in the internal financial management platform.
• Assisting with the monthly accrual reports and helping monitor the finance trackers.
• Conducting site inspections, assessments, regular audits, and carrying out safety procedures as well as all building procedures, ad-hoc duties, and performance measures.
• Assisting in the implementation of the property risk management program and industry best practice operations.
• Maintaining premises in neat and good working condition at all times.
• Supporting the implementation and monitoring of disaster recovery and business continuity plans.
• Following established escalation procedures and incident reporting procedures.
• Providing support for regular management reports and projects as required.
• Achieving Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets.

Skills:

• Ability to work both independently and as part of a team.
• Previous experience within a facilities role (at least 2 years).
• Self-motivated with a confident and energetic attitude.
• Excellent verbal and written communication skills.
• Ability to work well under pressure and be flexible.