Facilities Coordinator

Facilities Coordinator

33,000 to 40,000

Our client based in London, they are a high end international Law firm who specialise in the Insurance, Banking and Finance.

They are now looking for a Facilities Coordinator to join their team.

Role:

• Forge positive and open relations with wider team members and business services teams.
• Build and maintain strong relationships with third party service providers and subject matter experts across the industry
• Be the key point of contact for the office, and internal queries. Reporting any major issues or concerns to the Senior Facilities Coordinator.
• Being the active presence for the onsite teams and stakeholders proactively handling any concerns ensuring that rectification actions are quickly established and executed
• Ensuring all offices provide a great working environment to the staff and a presentable environment to our clients.
• Developing good working relationships with contractors when onsite, and ensure service is aligned expectations
• Booking maintenance tasks and issuing permits
• Ensure that the Firms' Support Services are maintained and consistently delivered to a high standard
• Front of House - reception, ensuring meetings are facilitated and catered for including meeting rooms being tidy.
• Maintain up to date records and adhere to the essential competencies and Service Level Agreements for the role
• Undertake and manage ordering and stock control for items such as stationery.
• Co-ordinate the Facilities Management and property maintenance tasks including Health & Safety.
• Monitor mailbox and deal with enquiries/direct to the correct person when necessary.
• Process incoming mail this involves internal distribution and uploading to the case management system.
• Logging helpdesk jobs, arranging building access and permits.
• Process and track invoices relating to orders for Facilities.
• Provide support to the Facilities Leadership Team to include processing expenses and booking travel as and when required.
• Provide administrative support to the wider facilities team as and when required.
• Provide holiday cover for team members including other offices.

Experience / Skills required:

• Facilities management experience, in particular within professional services would be advantageous.