Site Manager

To lead the estates and facilities function across the school, including liaising with outsourced cleaning and catering staff and to manage, maintain and develop the physical resources on site to optimise use for staff, students, and the community.

Client Details

Our client is a well established company based in Eastleigh. Our client was originally founded in 2020 and since that time they have expanded to include eight schools across the South of England and the Isle of Wight. They are proud of the expansion and hopefully can build on that in time.

Description

The key responsibilities for the Site Manager roles are:

• To lead the estates and facilities function across the school, including liaising with outsourced cleaning and catering staff
• To manage, maintain and develop the physical resources on site to optimize use for staff, students, and the community.
• To support the Executive Headteacher, Headteacher and the Senior Finance Lead in their role in relation to the management and monitoring of the repairs and maintenance budget
• To support the Executive Headteacher, Headteacher and the Trust Estates Lead in their role in relation to the strategical running of the estate and successful delivery of all capital projects.
• To consistently promote a positive H&S culture across the school and be the school representative on the Trust Health and Safety Committee, helping to shape H&S procedure across the Trust.

Main Duties:

• To commission minor works from approved suppliers within the approved delegated budget.
• To ensure that any projects which do not come within the approved delegated budget are raised with the Executive Headteacher, Headteacher or the Trust Estates Lead to ensure they are correctly procured and reflected on the risk register where necessary.
• Responsibility for the control of keys across the school, including maintaining a register of keys issued and a key log.
• To monitor the condition of furniture, fittings and buildings, grounds, and environments, and to draw up schedules of repair, maintenance, and decoration with support from the Executive Headteacher, Headteacher and the Trust Estates Lead
• To ensure all estates, facilities & health and safety paperwork is kept secure and up to date and is easily accessible for audit purposes.
• Responsibility for providing HR and School Administration Team with DBS letters of assurance for any contractors working on the site.

• To communicate with the subcontracted cleaning team regularly and raise any concerns as necessary with cleaning contractor.
• To proactively take ownership of school energy consumption and take a proactive approach to ensuring that Trust Energy Strategy is adhered to.
• To take ownership of submitting energy meter reads via the online portal and ensuring these reads are logged on the central spreadsheet and monitoring any inconsistencies in reading.
• To oversee and undertake minor repairs in house where possible, always ensuring full H&S compliance.
• To create and maintain a small item asset management system.
• To engage with the Trust Finance system purchasing portal, to raise purchase orders and log goods receipts for work done when appropriate and within the delegated budget

Health and Safety:

• To carry out/oversee risk assessments and policies related to the operational, daily H&S work of the school, and ensure this fits within wider Trust policy.
• To ensure all items such as asbestos registers, fire risk assessments, EICRs, PAT Testing, Preventative Maintenance schedules are up to date and maintained.
• To ensure that all fire systems are regularly maintained and tested, appropriate records kept, and all related policies and procedures reviewed and updated regularly.
• To schedule appropriate fire and lockdown drills in coordination with SLT, and to take a proactive role in leading the response in these situations.
• To ensure that all estates staff H&S training records are kept up to date.
• To work with Trust appointed H&S Advisor and trust appointed external SME's on ad-hoc basis to ensure full site compliance.

Profile

The successful candidate for the Site Manager role is someone with the following:

• Previous experience of working within a school or a Multi Academy Trust
• Computer literate, the ability to use a range of Microsoft products, as part of the day-to-day work
• Ability to undertake minor site improvement works
• Strong communication skills both verbally and in writing
• Ability to work flexibly, under pressure and to tight deadlines in line with the needs of the school and/or the Trust
• Knowledge and experience of Health and Safety requirements and safe working practices
• Experience of managing budgets and understanding estates spending trends
• Basic Knowledge of asset management systems
• Successful completion of a Full enhanced DBS check and other pre-employment checks

Job Offer

The candidate for the Site Manager role will receive:

• Competitive Salary
• Annual leave package
• Pension Package
• Site based role