Conveyancing Assistant

I am recruiting for a Conveyancing Assistant to work within large bright friendly offices in BS32. Full time 37.5 hours per week 08:30 - 17:00 with 3 days in the office and 2 days per home. 

As the Conveyancing Assistant you will be responsible for administrative support to the Estate Conveyancer(s), Assistant Divisional Legal Manager and Divisional Legal Manager and the ability to provide an efficient, service led and cost effective plot Conveyancing function that supports the business, particularly in relation to its key operation of plot sales (and associated part exchanges), including the provision of accurate contract documentation.

You will need to maintain high standards of presentation and accurate content of all documents and correspondence issued by the Department. And assist the Estate Conveyancers in achieving the department's set performance targets for the dispatch of contracts, exchanges and completions.

You will collaborate with the Business Units departments in respect of the gathering of information required to progress plot transactions. Attending to all routine matters and queries which arise either before during or following the sale of individual plots or the development.

• To provide support to the Estate Conveyancer, the Assistant Divisional Legal Manager  and the Divisional Legal Manager in delivering an efficient and service led plot Conveyancing function that supports the business, particularly in relation to its key operation of plot sales (and associated part exchanges).
• To assist the Estate Conveyancer(s) in keeping internal systems up to date with papers issued, exchanges and other associated milestones  in order that the Business units’ have the most current plot progression
• To issue the relevant legal paperwork in connection with plots reserved  and notified to the department eg preparation of the Contract and Transfer/Lease.. and sending out of paperwork to buyers solicitors
• To provide general office duties which will include filing, photocopying, incoming and outgoing post duties, scanning  and telephone calls (this list is not exhaustive),.
• To assist in obtaining , any relevant property searches eg Local Authority Search, Drainage and Water Search in respect of part exchange buy in properties as well as any pre-completion land registry searches
• To submit monthly service charge payment requests to finance and send notifications to Management Companies for completed plots.
• To ensure completed files are regularly archived.

What you will have:

• Extensive I.T. skills including the use of Word and Excel together with on-line facilities such as the Land Registry Portal, Stamp Duty Land Tax and search providers
• A methodical and accurate approach to all tasks with close attention to detail
• Pleasant outgoing personality and confident telephone manner
• Enthusiasm, flexible, willingness to learn together with a “can-do” attitude with the potential to take more responsibility as the role evolves
• The ability to work in a demanding and pressurised environment
• Excellent organisation skills, ability to maintain standards