Finance Operations Administrator

Kennedys is looking for a finance operations administrator to join our Working Capital team based in Chelmsford. The successful finance operations administrators will work competently within the Working Capital team, contributing to the effectiveness of the Finance department by providing a comprehensive and efficient service to internal and external clients in order that the business objectives of the Firm and the department are achieved.

Team

Kennedys Finance team support the Firm globally producing timely and accurate financial and management information, reporting solutions and operational support to maintain the high standard of service offered to the Firm's internal and external clients.

Our Finance team is made up of Financial Control, Financial Planning and Reporting, Management Accountants, Working Capital, Legal Cashiers and Financial Operations Database teams.

Our UK Finance team is based in Chelmsford and London and have a presence in eight global offices.

Kennedys is developing a team to support credit controllers in increase collections and these roles will work closely with credit controllers to provide administrative support.

Key responsibilities

• Work as part of the finance operations team, primarily supporting the Working Capital team, but working with the database and cashiering teams as may be necessary to help provide a highly effective and efficient service across billing and credit control to the Firm
• Review aged debt lists to identify bills that can be chased and ensure that the debtors are contacted
• Ensure that information is sent regularly to partners and that any actions agreed are followed up
• Work to support the credit controllers and billers in getting accurate data to support billing and collections
• Ensure the credit control database is updated regularly and maintained with current activity summary.

Required experience

• Data input and data analysis
• Produce and ensure the prompt, accurate delivery of statements and reminder letters to debtors
• Chase debtors frequently by telephone, email and letter
• Forward statements and copy bills to Matter Managers as required
• Ensure that actions agreed with matter managers are followed up and escalate if necessary
• Resolve collection issues, update the accounts systems (billing details, etc.) and liaise with other accounts processing teams
• Respond to information requests promptly, refer any complex queries to the Relevant credit controller or manager
• Check and dispatch new invoices promptly
• Be subject to varying degrees of supervision on a day to day basis liaising with the Assistant Credit Control Manager and other supervisors regularly.

Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.

*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.