Legal Personal Assistant

Are you a detail orientated professional looking for a new challenge? Join a prestigious Law firm today!

As a recruitment partner for one of the UK's top 500 law firms, I am thrilled to announce an opening for a Legal PA on a 12-month Fixed Term Contract. We are seeking a dedicated professional to provide exceptional PA and administrative support to our esteemed Law Partners and Solicitors across the Birmingham office. 

Location: Birmingham city centre
Salary: £29,000 - £32,000 
Job type: 12-month Fixed Term Contract

Monday to Friday (Full time, 37.5 hours per week)

Hybrid working – 50/50 split 

Day-to-day of the role:

•    Process correspondence with clients, third parties, and the Court.

•    Manage and maintain client files efficiently.

•    Draft and respond to communications on behalf of Law Partners and Solicitors, prioritising tasks and managing e-filing systems.

•    Handle client enquiries and provide timely responses.

•    Answer calls, take messages, and manage communication flow.

•    Arrange meetings, manage diaries, and ensure all engagements are well-coordinated.

•    Prepare court bundles in both electronic and hard copy formats.

•    Liaise with counsel’s and Judge’s clerks for filing court documents on the court’s e-filing system.

•    Set up new clients, initiate new matters, and run conflict checks.

•    Coordinate billing processes with partners and handle the raising of invoices for legal services.

•    Manage disbursements, internal expenses, and address complex billing enquiries.

•    Conduct public searches on the court system and monitor IP cause list, updating law fee earners accordingly.

Required Skills & Qualifications:

•    Proven experience in a Legal PA role.

•    Highly diligent with an exceptional level of attention to detail.

•    Excellent organisational skills, capable of managing personal workload and organising others.

•    Ability to work independently, manage upwards, and build strong working relationships with fee-earners.

•    Proactive in resolving issues and capable of multitasking and prioritising workload effectively.

•    Strong communication skills, both written and verbal.