Legal Billing Assistant

About the Firm:
Our client is a well-established law firm based in London, renowned for providing expert legal services across a range of practice areas. With a commitment to precision, client satisfaction, and operational efficiency, the firm is looking to bring on a skilled and organised Billing Assistant to join their finance team. This role is ideal for someone with a keen eye for detail and a strong foundation in billing within a professional services environment.

Role Summary:
The Billing Assistant will play a critical role in supporting the firm’s billing processes, ensuring accuracy in invoices, timely submissions, and effective communication with clients regarding billing queries. This role requires someone with a meticulous approach to financial data, an understanding of legal billing procedures, and a proactive attitude.

Responsibilities:

• Invoice Preparation: Prepare, review, and process client invoices accurately and in a timely manner.
• Billing Queries: Serve as a point of contact for client billing inquiries, handling queries professionally and providing prompt resolutions.
• Time and Expense Tracking: Ensure accurate entry of time and expenses into the firm’s billing system, working closely with attorneys and staff.
• Client Accounts: Maintain and update client billing information, ensuring all records are current and comply with firm policies.
• Billing Adjustments: Process write-offs, discounts, and adjustments as directed, and assist in reconciliations when required.
• Reporting: Generate monthly billing reports for management, assisting with data analysis and insights as needed.
• Process Improvement: Identify and suggest improvements to streamline billing operations and enhance accuracy.

Requirements:

• Experience: At least 2 years of experience in billing in a law firm or professional services setting.
• Skills: Proficiency in billing software such as aderant and MS Office Suite (especially Excel). Strong numerical skills and attention to detail.
• Attributes: Strong organisational abilities, excellent communication skills, and the ability to work under tight deadlines.

Benefits:

• Competitive salary.
• Comprehensive benefits package.
• Collaborative and supportive work environment.