Legal Administrative Assistant

About the Firm:

Our client is a distinguished law firm based in London, known for delivering exceptional legal services. They are seeking a detail-oriented and proactive Administrative Assistant to join their team and provide vital support to ensure the smooth functioning of daily operations.

Role Summary:
The Administrative Assistant will support the firm’s day-to-day activities by performing a variety of administrative and clerical duties. This role requires a highly organised individual with excellent communication skills, capable of managing multiple tasks in a fast-paced legal environment.

Responsibilities:

• Reception Duties: Greet clients and visitors, answer incoming calls, and manage general inquiries professionally and courteously.
• Document Management: Prepare, organise, and maintain documents, including photocopying, filing, and scanning as needed.
• Scheduling Support: Assist in coordinating appointments, meetings, and travel arrangements for attorneys and staff members.
• Correspondence: Draft and proofread basic correspondence and email communication, ensuring accuracy and professionalism.
• Office Supplies: Monitor and order office supplies, maintaining adequate stock for daily operations.
• Mail Handling: Sort, distribute, and handle incoming and outgoing mail, including managing courier services as needed.
• Billing Support: Assist with preparing invoices and expense reports, working closely with the accounting team to ensure accuracy.
• Data Entry: Maintain and update databases and records, ensuring that information is up-to-date and accessible.

Requirements:

• Experience: At least 2 years of experience in an administrative role, preferably within a law firm or professional services environment.
• Education: High school diploma or equivalent; additional certification in office administration is a plus.
• Skills: Proficient in MS Office Suite (Word, Excel, Outlook) with excellent typing and data entry skills.
• Attributes: Strong attention to detail, excellent organisational skills, and the ability to manage multiple tasks and deadlines. A positive, team-oriented attitude is essential.

Benefits:

• Competitive salary
• Comprehensive benefits package, including pension and health coverage
• Supportive and collaborative team environment