Junior Patents Administrator

The Company:

Our client is a leading intellectual property firm, advising some of the world’s most innovative and successful companies. They are passionate about hiring talented and passionate people who think creatively and enjoy a challenge. Working collaboratively, we share our knowledge and experience across teams, actively learning from each other in a friendly and sociable environment.

The Job:

On behalf of our client, we are seeking Junior Patents Administrator. This role is reporting to the Patents Team Manager, this is a key role within the Records department. You will be undertaking a broad range of administrative duties, docketing official deadlines and liaising with clients and Associates for patent related procedures. You will gain an introductory level of intellectual property knowledge for European patents.

Key Responsibilities will include:

• Entering new cases on Inprotech (patent management system).
• Processing incoming post from patent offices and clients.
• Updating Inprotech, e.g. with official deadlines and response dates.
• Handling queries sent to the team’s central inbox.
• Circulating daily prompt lists (as required).
• Checking and sending correspondence to European Patent Office
• Liaising with fee earners to ensure that deadlines are met.
• Carrying out initial checks on official post.
• Filing new patent applications.
• Reviewing due date (prompt) lists and sending reminders as appropriate.

• Handling all file movement within the office.
• Opening and scanning incoming post.
• Archiving closed/granted files.

The Person:

For this role our client seeking some who has gained either IP experience or excellent legal administration experience. They are also seeking someone who is:

• Team player.
• Diligent and thorough, with good attention to detail.
• Ability to work on own initiative.
• Excellent communication skills.
• Ability to work to deadlines.

The Benefits:

• 25 days’ holiday, increasing by 1 day per year up to our maximum of 28 days.
• Employer pension contribution of 5% in your first year, with a minimum 3% employee contribution, increasing to 10% employer contribution after one year’s service.
• Holiday buy scheme, with the option to purchase up to 5 additional days.
• Holiday bonus, starting at £400 per year, increasing each year up to a maximum of £2,000.
• Private medical insurance
• Free confidential access to 24/7 medical, mental, legal and financial wellbeing support via Health Assured and WeCare from your first day of employment.
• Access to internal Mental Health First Aiders
• Life assurance
• Income protection, with cover for up to 5 years and compensating for up to 75% of your base salary.
• Cycle2Work scheme.

The Location:

London, WC1B (close to Holborn Station)

The Salary:

£28,500 - £34,000 depending on experience