Legal Secretary

AJ Chambers is partnered with a Top 150 National Law Firm recruiting for a Legal Secretary in the Spalding office.

You will work in the Agriculture Property team, working alongside 10 Secretaries, supporting circa. 27 Fee Earners.

The role:

• Provide the team with typing, secretarial and administrative support.
• Work responsibly to support the needs of the fee earners and the priorities given delivering a quality service.
• Assist with digital dictation and administrative support across the company in line with the company’s workflow ethic.
• Transcribe and prepare all correspondence and documents through audiotyping and word processing, using company precedents where appropriate;
• Operate case management system including storing documents electronically - organising and attaching to relevant matters.
• Familiarity with all relevant computer packages including, but not limited to: pdf docs, document conversion and tracked changes.
• Deal with administrative routines as required to include scanning, faxing printing and photocopying.
• Be involved in the efficient management of client/matter files to include general filing in a timely and accurate manner together with file opening, preparation of client care letters and terms and conditions, file closure and archiving.
• Understand how to use the strong room including searching for and retrieving documents and procedures for sending out original documents:
• Meets clients’ needs and ensure they are kept advised as necessary.
• Manage incoming and outgoing mail in all mediums i.e. Post, dx, emails and fax transmissions.
• Make appointments, arrange meetings and maintain manager/fee earners diary as required including providing refreshments if necessary.
• Monitoring compliance and lexcel requirements.
• Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the company’s standards for client care.
• Be flexible as a member of the wider support team and assist with work as required, co-operating with peers and others, ensuring a co-operative team environment.
• Work within relevant administrative systems and procedures, particularly in the management of finances, recording time, preparation of bills and correspondence.
• Ensure the confidentiality of all the company’s and clients’ information.
• Appreciation of legal procedures and company protocols.
• Any other reasonable requests from fee earners and/or manager.

Skills and experience:

• Experience as a legal secretary/secretary, including the use of a digital dictation tool.
• Computer literacy, with strong working knowledge of Microsoft office.
• A typing speed of at least 65 wpm/90% accuracy.
• excellent attention to detail, including spelling and punctuation.
• An ability to communicate effectively at all levels, to remain calm and respond well in pressurised situations.
• An ability to organise own work effectively and plan well to meet required deadlines.
• Evidence of a problem solving "can-do" attitude and the ability to work effectively in a team environment experience of working in a professional organisation with the ability to demonstrate a basic knowledge of fee-earners’ work.

If you feel you would be suitable, please apply directly or contact Jess at AJ Chambers.