HR Manager

Seeking an experienced HR Manager who works withiin Financial Services to oversee the full HR Division and the Facilities department.

Key Responsibilities

• Oversee daily HR operations, ensuring smooth execution of HR processes.
• Manage the recruitment process, coordinating with Senior Management, Department Heads, and recruitment agencies.
• Conduct interviews alongside Department Managers when needed.
• Oversee on boarding for new employees, contractors, and temporary staff, ensuring compliance with pre-employment checks and induction processes.
• Manage probation reviews, advising and coordinating with department heads to ensure proper completion.
• Administer the annual performance management process, ensuring appraisals are conducted, and training needs are identified.
• Maintain updated job descriptions and organisational charts.
• Ensure personnel files comply with GDPR and internal procedures.
• Oversee training and competence records in line with the companies policies and the FCA Handbook, liaising with the Compliance department as required.
• Conduct regular market salary reviews, providing data for the annual bonus/salary cycle.
• Manage monthly payroll processes, ensuring accurate and timely submissions.
• Handle HMRC processes and submissions, including P11d's and PSA Settlement Agreements.
• Liaise with advisors on tax, legal, and payroll matters.
• Manage immigration, visas, and work permits, ensuring compliance with Home Office and HMRC regulations.
• Coordinate with benefits consultants on pensions and employee benefits, including annual renewals.
• Prepare and submit quarterly HR reports for the Management Committee.
• Develop forward-looking HR strategies in alignment with the CEO and Board.
• Keep policies, procedures, and handbooks current.
• Update management on key HR issues, particularly those related to UK Employment Law.
• Monitor staffing levels across departments, adjusting for demand and absences.
• Handle day-to-day employee relations, escalating issues to the CEO when necessary.
• Collaborate with Compliance on regulatory expectations for Regulated and Certified Staff.
• Manage annual re-certification of certified staff.
• Coordinate the renewal of Non-Executive Directorships.
• Liaise with external company secretarial services for director registrations and annual returns.

Other Responsibilities:

• Oversee daily operations of the companies facilities.
• Manage maintenance schedules, ensuring timely repairs to minimise operational disruptions.
• Ensure health and safety compliance through regular audits, risk assessments, and emergency procedures.
• Manage contracted on-site security staff.
• Maintain and review office and premises contracts, ensuring adherence to the companies Procurement Policy.
• Organise fire drills and define emergency procedures.
• Safeguard branch assets against risks like fire, theft, and burglary.
• Maintain security of premises, managing the issuance of entry keys, fobs, and cards.
• Perform other administrative tasks as required by Senior Management.
• Keep accurate records of facility-related activities and performance for senior management.
• Act as the main contact for facility issues, resolving concerns promptly.
• Provide out-of-hours support for urgent facility-related matters when necessary.