Purchasing Assiatant

About The Role
Principle responsibilities and duties:

• Maintain Company confidentiality at all times

• Optimising the efficiency and performance of the Purchasing Department through proactive administrative support

• Assist with the expediting of orders once placed by:
  • Calling suppliers for ETA on deliveries
  • Entering data onto the information portal for status updates on order fulfilment / ETAs in order to provide updates to the sales teams
  • Sourcing alternatives for replacement items for out of stock lines
• Liaising with all sales functions to ensure stock fulfilment is completed on a timely basis, or suitable replacements sourced
• Processing all invoices in a timely manner and arranging payment with relevant departments
• Liaising with the Purchase Ledger and Credit Control departments to ensure that all new ongoing suppliers have agreed credit status and payment terms, prior to account set up
• Assisting the finance team on invoice queries
• Produce ad hoc reports as required by the Purchasing Manager

• Maintain good housekeeping practices in all areas of responsibility
• Report to senior personnel any breach of security or any act of dishonesty by a member of the public, visitor or member of staff
• Any other reasonable duties as required

Shared Responsibilities

• Sourcing new product in conjunction with the buying team
• To provide support to stores for ad-hoc purchasing of non-catalogue lines, or for special build items
• Development of new systems, work practices and controls with the Purchasing Manager

Limits to Authority

• Comply with operational practice as determined by the Purchasing  Manager
• Comply with accounting / administration practices as determined by the Management Accountant
• Comply with H & S regulations as determined by H & S Manager
• Comply with Fleet policy as determined by the Fleet Manager

Benefits
What you’ll get in return for your commitment:

• Staff Discounts
• Healthcare Cash plans
• A company pension scheme
• Life Cover
• Access to the Retail Trust, our well-being platform - offering a 24-hour helpline for a variety of support services
• Discounts on 100's of high street & online brands including restaurants, holidays, and shopping
• Role specific training and development
• Proactive promotion of internal candidates
• Paid Breaks
• Free Tea & Coffee

About The Company
Where you’ll be working:
Machine Mart are the UK’s leading specialist retailer of workshop power tools and equipment to the general public and trade customers. With stores nation-wide and over 40 years in business we are at the forefront of our sector and are supporting our recent success with continued growth.  

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