AP Coordinator - 12-month FTC

Accounts Payable Coordinator

Reporting into: Accounts Payable Coordinator

A great opportunity has arisen to join a fast-growing retail group as an Accounts Payable Coordinator.

The Role:

The main purpose of the Accounts Payable Coordinator is to ensure that invoices and related enquiries are processed in a timely manner and support the Accounts Payable Supervisor in ensuring the department operates smoothly.

Key Tasks and Responsibilities:

• Responsibility for key ledger accounts (processing invoices, setting up payments and statement reconciliation)
• Completing the weekly payment proposal for submission and approval
• Processing and allocating direct debits transactions within the ledger
• Maintaining and reviewing Aged Creditor balances including allocation of payments, investigation of outstanding items
• Supporting the AP Supervisor in producing monthly Aged Creditor reconciliation
• Investigating and resolving any queries from suppliers and internal departments
• Ensuring new supplier forms are filled out correctly and authorised
• Daily managing of Accounts Payable inbox
• Reconciling of Other Debtors and Other Creditors accounts
• Processing Prepayments
• Ensuring invoices are coded appropriately according to type of spend and accounting treatment
• Processing employee cash expenses and reconciling company credit card accounts
• Raising adhoc non-supplier related payments such as payroll and tax payments

Ad-hoc:

• Filing authorised invoices and payments on a weekly basis
• Providing cover for other members of AP team when absent
• Assisting management accountants as needed at month end
• Assisting members of the AP team where necessary
• Distributing post to the team when necessary

Qualification & Experience:

• Experience in a busy finance department and ideally with some AP experience.
• Experience of multisite operations preferable

• Studying towards or an intention to study towards a professional accounting qualification would be great but not essential
• Intermediate Excel skills
• Knowledge of SUN accounting system beneficial but not essential
• Self-starter, ability to multitask and use own initiative to take full ownership of the role
• Ability to work well with other members of the Finance Team, including Senior Management
• Attention to detail and ability to deliver under pressure and to tight deadlines
• Strong analytical and communication skills