Contract Administrator

Location: Horsham

Salary: £34,000 per annum

Working Hours: Monday to Friday, 8:00 to 17:00.

Contract Type: Permanent Full Time

Benefits: 25 days + Bank Holidays, access to our Flex Benefits scheme giving access to a range of discounts.   

About EMCOR UK:

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business. 

Role Overview:

Working with the Account Management team who responsible for delivering total facilities management to a national financial services customer, you will be responsible for ensuring the smooth and effective administration of the Contract. Liaising with other team members to ensure a consistent and professional approach.

What you'll do:

• To raise purchase/subcontractor orders as requested including stationery, uniform and consumable items
• To assist with the producing of operational and monthly reports internally and externally
• To assist in the preparation of supporting documentation for the purposes of final invoicing
• To assist in the collation and development of monthly KPI reports on Contract activities
• To compile and distribute data relating to utilities, maintenance work, operational costs and invoicing
• To assist with the producing and analysing of financial reports
• To carry out general typing and filing duties as required
• To carry out all reasonable tasks that may be requested from time to time by the Account Management team
• To compile engineers timesheets and input relevant information
• To support the Helpdesk during sickness, absence or during busy times
• To take meeting minutes and actions 

Person Specification

Who you'll be:

• Good communication skills
• Five GCSE qualifications at level A to C including Maths & English
• Good IT skills including Word, Excel and PowerPoint
• Good telephone manner
• Good time keeper
• Able to work as part of a larger team
• Conscientious
• Able to work under pressure and to defined deadlines
• Good interpersonal and customer relationship skills
• Smart, presentable appearance
• Personable and approachable
• Flexible and adaptable 
• Trustworthy
• A team player with the ability to work from their own initiative
• Willingness to learn new skills and embrace procedures
• Willing to travel occasionally to other offices to support during meetings

Benefits

• 25 Days holidays + Bank holidays
• Holiday Buy Scheme - up to 5 days a year
• Industry leading Maternity & Paternity Policies
• Refer a Friend scheme – worth £500 per referral
• GEMS – Internal recognition scheme with vouchers for Amazon and retail/dining
• Extensive Learning & Development opportunities, including opportunities for progression. 
• Access to Flex Benefits: Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover.
• Bike To Work Scheme
• Paid volunteering and charity days
• Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing.
• Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries.

At EMCOR UK, we embrace and celebrate diversity in all its forms. 

We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.

We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices.

Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.

Join us in building a better world at work.