Receptionist/ Admin Assistant

Job Title: Administrative Assistant/Receptionist
Location: Huddersfield
Salary: £23,000

My clients are currently recruiting for an administrative assistant to join their Wills & Probate team in their busy Huddersfield office. The role will involve reception & telephone duties and administrative tasks as well. Experience in wills and probate is desirable but not essential.

Daily tasks include providing administrative support to the fee earners in the branch, file opening, management of diaries, dealing with telephone enquiries and post.

The Successful Candidate

• Positive attitude
• Attention to detail
• Quick and accurate worker
• Able to follow instructions carefully while dealing with a high volume of work
• There will be client contact, both face to face and on the telephone, so clear and confident communication is essential.
• The candidate will also be a team player with a flexible, ‘can-do’ attitude
• Capable once trained of using their own initiative and working pro-actively to meet the needs of the branch office

• Opening new files and inputting new instructions into the Case Management system.
• Maintaining diaries and making appointments as required.
• Producing relevant letters and documents.
• Filing, billing, faxing, photocopying, sorting post and archiving.
• Updating the Case Management system in accordance with team procedures as the matter progresses.
• Answering telephone calls and dealing with them appropriately.
• Dealing with the office post.
• General administration duties for the office.
• Contribute to maintaining a safe and healthy working environment.
• Contribute to maintaining and improving office procedures.
• Any other duties which from time to time are required by the firm.

• Clear spoken and written communication.
• Good IT skills.
• Excellent attention to detail.
• Ability to deal with enquiries in a customer-friendly and effective manner.
• Ability to work under pressure.
• Ability to prioritize workload and meet deadlines.
• Ability to work on own initiative and as a member of a team.
• Proficient with Microsoft programs.
• Confidentiality.
• Flexible and ‘can do’ attitude.
• Ability to promote the image of the firm.