Recruiting Scheduler

Recruiting Scheduler

Location: UK, London
Length: 12 months
Rate: £31.25 – £34.62 p/h (Inside IR35)
Hours: 9am-6pm (hybrid 3 days onsite)

Job Description

Role Brief
The main function of a recruiting scheduler is to support recruiters in effectively and successfully organizing and coordinating high-volume/senior interviews. A typical recruiting scheduler has excellent organizational skills. 

Job Responsibilities:

• Coordinating interviews for senior-level candidates with speed and efficiency whilst delivering a world-class candidate experience 
• Tools: Maintain Scheduling tracking tool ensuring information is up to date, and functioning optimally and troubleshooting any issues that arise
• Communicate professionally and maintain a high level of confidentiality at all times both internally and externally with our candidates
• Proactive Communication: Develop strong relationships with senior candidates, keeping them informed of schedules, changes, and updates. while maintaining a high level of confidentiality both internally and externally with our candidates
• XFN Partnerships: Partner closely with other coordinators across teams and time zones
• Produce ad hoc recruiting reports –Analyse data to provide insights and recommendations for improvements
• Training: Support interviewer training across locations
• Process Improvement: Identify opportunities to streamline processes and improve efficiency across scheduling tools and candidate coordination

• Check trackers in the morning on the interviews and manage interviews
• Looking at new interviews from the night before and diary manage
• Working with admins across all time zones
• Afternoon – dealing with tickets
• Candidate and recruiter questions
• Building relationships with the interviewers
• Complex diary management – align the interviews
• Adjust and diary manage the diaries – a good relationship with admins  

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills
• Strong ability to work independently and manage one’s time
• Strong ability to keep information organized and confidential
• Strong leadership and mentoring skills necessary to provide support and constructive performance feedback
• Strong ability to Work closely with cross-functional teams to understand their needs and provide solutions. Communicate updates and changes effectively to all stakeholders
• Strong ability to problem solve and complex diary management across regions
• Strong ability to adapt to change e.g. tools and teams
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint