Office Manager

Job Title: Office Manager

Location: Didcot Quarter, Sutton Courtenay, Oxfordshire

Salary: £37,000 - £42,000 dependent on experience

Job Type: Permanent, Full-Time, part time available

About the role:

Simon Hegele UK is seeking a highly organised and proactive Office Manager to join our team at our UK Headquarters in Didcot Quarter, Sutton Courtenay.

This pivotal role ensures the smooth operation of our office and facility while providing essential administrative support to the senior management team and line management to a small administrative team.

If you are an exceptional multitasker with a passion for fostering efficiency and professionalism, this opportunity is for you.

Key Responsibilities:

Office Management:

• Oversee day-to-day office operations, ensuring a productive and professional environment.
• Provide line management to a small administrative support team.
• Manage procurement and inventory of office supplies, uniforms, and equipment.
• Act as the first point of contact for general office and facility-related queries.
• Ensure compliance with health and safety regulations.

Administrative Support:

• Provide high-level administrative assistance to Directors and senior management.
• Prepare reports, presentations, and documentation.
• Organise meetings, draft agendas, take minutes, and track follow-up actions.
• Coordinate company-wide initiatives such as staff well-being and health programs.

Facility and IT Coordination:

• Schedule and oversee facility repair and maintenance in liaison with suppliers.
• Coordinate IT services and support IT escalations, acting as a liaison with the German IT team when needed.

Human Resources Support:

• Assist with recruitment, onboarding, and offboarding processes.
• Support employee engagement initiatives and training programs.

Health, Safety, and Security:

• Champion health, safety, and welfare practices across the business.
• Maintain site security and ensure compliance with company policies and legal requirements.

About You:

Essential Requirements:

• Proven experience as an Office Manager or in a similar role.
• Proficiency in Microsoft Office Suite and familiarity with digital tools.
• Exceptional organisational and multitasking skills.
• Strong written and verbal communication skills.
• High level of accuracy, confidentiality, and discretion.

Desirable Skills:

• Experience in facilities management or IT coordination.
• Familiarity with health, safety, and quality management systems.
• Knowledge of the logistics or healthcare industries.

Personal Attributes:

• Proactive and resourceful with a solutions-oriented mindset.
• Collaborative and approachable, fostering a positive team environment.
• Detail-oriented with a commitment to continuous improvement.

What We Offer:

• A dynamic and collaborative work environment.
• Opportunities for professional development and growth.
• Competitive salary and benefits package.
• Increasing holiday entitlement with length of service.

About Simon Hegele UK:

Simon Hegele provides specialist logistics and installation services to global leaders in high-tech manufacturing and healthcare. Our UK headquarters in Didcot Quarter, Oxfordshire, serves as a hub for our growing team and customer base. We pride ourselves on professionalism, quality, and a commitment to excellence.

How to Apply:

Click the APPLY button to submit your CV and cover letter for this role.

We welcome applications from motivated individuals looking to make a significant impact in a fast-paced and evolving business.

Candidates with experience of; Office Administrator, Manager, Administrator, Admin Manager, Administrative Manager, Administrative Assistant, Business Administrator, Office Coordinator, Office Assistant, Administrator Manager, Senior Manager may also be considered for this role.