Operations Coordinator

Hybrid position (work from home and office ). A Concierge / Private Jet company has a great opportunity for an experienced Operations Coordinator with Administrative background to join our team, based in London.

Duties and key responsibilities for the role will include the following:

- Assisting the line manager with ad-hoc administrative tasks

- Maintain client and project information on company database system

- Keeping track of actions and preparing documents if necessary

- Dealing with existing and potential clients over the phone

- Dealing with: Incoming emails and correspondence, third party suppliers

- Ad-hoc support with recording and registration of clients’ payments by related companies

- Any other tasks associated with those listed above; and other tasks that may be assigned to you from time to time

Candidate Key skills and experience:

- Fluent English - other languages not essential but could be an advantage, as the company is working with clients from CIS countries

- Well organised and ability to coordinate multiple activities at the same time

- Competent in Microsoft Excel and Word

- Excellent communication and numerical skills, showing confidence and meticulous attention to detail

- High level computing skills, ability to utilise standard (Microsoft) software packages and adapt to bespoke systems, particularly those like CRM

- Able to work both independently and as part of a team, prioritising work and responding flexibly to achieve deadlines

- Previous experience in a similar role

- Educated to higher grade level or equivalent, with a pass in English

The working hours:

3 days per week, 09:00 - 17:00. Work from home and office.

Location:

W1J 8DS, London