Finance/Payroll Administrator

We are now recruiting for a Payroll & Finance Administrator to join our Livingston site. Reporting to the Operations Finance Manager this role will ensure that we achieve our business goals across DS Smith packaging.

Key Accountabilities

Your remit will include but not limited to:

• Monitoring the Time & Attendance System for site overtime, lateness and missed clock-ins.
• Liaising with Line Managers to rectify anomalies on a weekly basis.
• Compiling weekly & monthly reports for overtime, lateness, holiday pay & absence.
• Inputting variable pay data via interface to Shared Service Centre/Payroll in accordance with deadlines.
• Dealing efficiently with any pay related queries.
• Using SAP and other systems to generate credit notes, supplementary sales invoices as required.
• Supporting the Operations Finance team at month end to ensure SSC transnational processing is accurate and complete.
• Take responsibility for the site work flow, ensuring that work flow items are kept at a minimum level, ensuring only valid costs for the business are processed and that coding is appropriate and consistent.
• Support the whole business in ensuring all open purchase orders remain valid and current, closing PO's when they are no longer required and matching against work flow items where appropriate.
• Provide support for ad-hoc site queries and analysis on key business performance metrics.

About You

• Payroll experience in a similar position would be beneficial but not a requirement.
• Strong administrative background preferably previous experience of SAP Business system, strong reporting background and with the ability to communicate to all levels.
• Ability to work well to tight deadlines is essential.
• Competent user of MS Office, particularly Excel.
• Flexible and proactive attitude.
• Capable of challenge and holding others accountable.
• Ability to interact effectively and communicate well at all levels.
• Strong attention to detail.
• Advantageous: Business and/or financial administration related qualification eg AAT.

Benefits

• A competitive salary
• Pension
• Life Assurance
• Income protection
• Employee Assistance Programme
• 25 days holiday plus bank holidays (pro-rated)
• Cycle to work schemes
• Retail and leisure discounts

Location: Livingston

Hours 35 hours per week. (Willing to consider pro-rated reduced hours)

Hybrid role with a minimum of 3 days required in the office. (Pro-rated if not 35 hours contract)

About us

We're DS Smith, the FTSE100 company who are redefining packaging for a changing world. We believe a better, more sustainable tomorrow is possible with the right people, who challenge and support one another to enact positive change. Today, we operate in more than 30 different countries, proudly employing over 30,000 people, and supporting customers across sectors like FMCG, industrial, and e-commerce. We deliver on quality, service, innovation, and added value to deliver market-leading sustainable packaging solutions our customers need. Our industry needs to transform, and we're building the team to drive change across Europe and North America.

To fulfil our purpose of redefining packaging for a changing world, we aim to build a diverse, motivated, and engaged workforce. Our goal is to create a culture of inclusion where everyone is treated fairly, differences are valued, and everyone has an equal opportunity to succeed.

Our people come from diverse backgrounds, bring different perspectives, ideas and experiences to generate unique solutions focused on present and future sustainability challenges. We welcome all candidates to apply, even those not meeting all criteria.