Office Manager (Maternity Contract)

Office Manager required for a great team based in the heart of Bishop’s Stortford.

This is a 9-12 month maternity contract, with the responsibility of coordinating the facilities, reception and Health & Safety requirements for our clients UK offices (mainly Bishop's Stortford).

This will include:

- Manning the reception desk, answering the telephone and dealing with enquiries and requests appropriately.

- Ensuring the meeting rooms are 'meeting ready’ and assisting with the catering of meetings as required.

- Manage co-working spaces for the UK and EMEA locations.

- Meet and greet all visiting members of staff and external visitors.

- Manage all inward and outbound deliveries, including UPS collections.

- Ensure that all UK offices are stocked with beverages and food at all times.

- Ordering and stock control of office supplies.

- Organising all team and company events including but not limited to team building, Christmas Parties, Summer Bar BQ’s, Wonderful Wednesday’s, long service award lunches and ordering and distributing awards.

- Other ad hoc duties as required, including ad-hoc secretarial duties for staff.

- Manage, support and be the first point of contact for the Parkalot system.

- Ensuring UK Health and Safety policies and procedures, and facilities policies and procedures are adhered to.

- Participate in preparing site specific risk assessment, utilising the risk assessment tool with assistance from third party providers.

- Support and facilitate delivery of H&S programmes, ensuring compliance standards are adhered to.

- Overseeing and agreeing contracts and liaising with providers for services including but not exclusive to parking, cleaning, catering with the support of the Director, HR Business Partners.

- Providing a first point of contact for all UK staff on facilities and Health and Safety matters.

- Ensuring basic facilities, such as water and heating, are reviewed and maintained.

- Work with third party providers to ensure facilities meet government regulations and environmental, health and safety standards.

- Overseeing building projects, renovations or refurbishments.

- Manage the H&S system (currently Citation).

- Co-ordinating office moves.

- Support the HR and Finance departments as well as Senior Management with all facilities matters.

- Assist the field marketing team in mailing of event collaterals and materials.

The successful candidate will need:

- Experience in a similar office-based role, ideally in a position that involves coordination and supporting the day to day running of a business.

- Knowledge of Microsoft office package including Word and Excel.

- Good communication, organization, problem-solving & customer service skills are vital.

- Self-motivated & professional.

- Ability to balance your workload, make decisions, and see a task through to completion.

- The ability to lead and manage projects.

- High attention to detail, but also the ability to see the implications for the bigger picture.

- Good time management.

- NEBOSH Qualified/Certified would be a bonus but is not essential.

In return, our client will be offering a salary of £25,000 - £30,000 (depending on experience), with working hours of 9am - 5pm (Monday - Friday).

Please also be aware that this will be a fully office-based position, with an ideal start date of 20th January (potentially sooner if circumstances allow).

Apply today for more info!