EA and Project Officer to the Bursar & Chief Operating Officer

EA and Project Officer to the Bursar & Chief Operating Officer

Westminster School is a renowned educational institution, celebrated for its academic excellence both nationally and internationally. They are dedicated to fostering excellence in both academic and personal development, creating a supportive and inclusive environment for staff and students alike. Located in central London, near Parliament and Westminster Abbey, the school benefits from its historic and vibrant surroundings.

This role is pivotal in supporting the Bursar & Chief Operating Officer and you will be responsible for providing high quality, confidential and efficient administrative, PA and Executive support in a timely and professional manner.

Your role will work closely with the Bursar & Chief Operating Officer and the Senior Leadership of the Support & Administration function, forming a key part of the operational team. Key stakeholders include PA’s and Executive Assistant to the Senior Leadership of the Schools, the Leadership teams, the chairs of four Board Committees and parents contacting the Bursar & Chief Operating Officer.

Key Responsibilities

• Assist with bursary applications and reassessments, communicating with parents and supporting the bursary families.
• Support the Co-Ed Project Director with project administration, event management, and documentation.
• Support the role out of the new outsourced procurement service and ongoing oversight of the arrangement
• Serve as the main contact for the Bursar & COO, handling communications and making decisions as needed.
• Manage the Bursar & COO's diary, scheduling appointments and planning meetings.
• Oversee the Bursar & COO's email inbox, responding or directing emails appropriately.
• Act as secretary for senior leadership meetings, setting agendas, taking minutes, and following up on action points.
• Prepare papers and agendas, ensuring deadlines are met and documents are formatted correctly.
• Handle financial administration, including purchase orders, invoices, and budget management.
• Any other activities that are required to support the Bursar & Chief Operating Officer and their direct reports in their roles.

This is an onsite role, with some flexibility to work from home for some of the time during school holiday period.

What you will need to succeed

• Educated to a degree standard in any discipline, or equivalent professional experience.
• Experience of working as a PA/Executive Assistant at Executive level
• Knowledge of personal finance that can be applied when assisting with bursary applications
• An understanding and empathy for the ethos and objectives of the charity, including the schools, and the bursary foundations.
• Excellent verbal and written communication skills, with a proven ability to communicate and work effectively with a wide range of internal and external stakeholders, including parents
• Experience of taking shorthand minutes would be desirable

What you’ll get in return

• Competitive salary of £57,000 per annum
• Generous pension scheme
• Private health insurance (opt-in)
• Use of school gym (restricted hours)
• Free school lunch and drinks facility onsite
• 25 days of leave plus bank holidays, as well as a discretionary two-week Christmas closure
• Cycle to work scheme
• Season ticket loans
• Offer of fee remission for pupils who are awarded a place at the schools through the admission process

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV.

Equal Opportunities

We are an equal opportunities employer. We therefore encourage candidates to apply irrespective of age, disability, marriage or civil partnership status, pregnancy or maternity, race, religion and belief, gender identity, sex or sexual orientation.

Safeguarding and Child Protection

Westminster School is committed to safeguarding and promoting the welfare of children. Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.