Office Manager / Personal Assistant

We're seeking a highly organised and proactive individual to support two directors while ensuring seamless day-to-day operation of the office.

Client Details

Our client is a leading multi-technical specialist, delivering a wide array of services in facilities management, energy solutions, and construction.

Description

• Manage Directors' diaries, scheduling meetings, travel and accommodation bookings
• Prepare for meetings, take minutes, and ensure follow-ups are actioned
• Event Management / Presentation Management
• Oversee expenses, holiday schedules, and reminders for key tasks and follow-ups
• Maintain and strengthen relationships with clients, stakeholders, and internal PA networks
• Provide Directors with access to company systems and necessary support
• Deliver professional and confidential administrative and secretarial services
• Accurately log, distribute, and manage correspondence
• Maintain organised confidential filing systems
• Provide efficient and confidential typing services
• Draft and organise promotional materials and assist with publicity as needed
• Supervise junior staff, ensuring adequate training and support
• Maintain records with accuracy and keep all systems up to date
• Oversee procurement of printed stationery and office furniture
• Monitor departmental costs and provide regular reports.
• Liaise with IT to ensure optimal functioning of the telephone system.
• Ensure effective mobile telephone services in coordination with Procurement
• Manage petty cash and liaise with the Accounts office for financial matters
• Coordinate maintenance for mechanical and electrical systems
• Address reported defects promptly to uphold office standards
• Monitor and enhance office health and safety processes

Profile

• Strong organisational and planning skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office and office management software.
• Knowledge of office administrator responsibilities, systems and procedures.
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang.

Job Offer

• A competitive salary range of £35,000 to £38,000 per year.
• 24 days annual leave plus Bank Holidays.
• Discounts in shops and gyms.
• Cycle to work scheme.