School Administrator and Admissions Coordinator

School Administrator and Admissions Coordinator

Employment type: Full-Time, Permanent.

Location: Ealing, London.

Salary: £25,678- £30,604 per annum.

Agency: CloudStone Education Services

Are you a highly organized and efficient individual with a passion for supporting educational environments? Do you have strong multitasking skills, attention to detail, and experience with administrative tasks? If so, we encourage you to join our team as a School Administrator& Admission Coordinator at a dynamic school in Ealing, London.

Key Responsibilities:

• ADMINISTRATOR DUTIES

• Assist the School Secretary with daily office administration.
• Support the Senior Team with administrative tasks as needed.
• Manage the Pupil Admissions process for day pupils.
• Help maintain pupil and staff databases.
• Handle general administration duties such as photocopying, filing, and archiving.
• Assist with school communications, including newsletters and parent letters.
• Coordinate diaries for the Head and Deputies.
• Respond to parent and staff queries and assist visitors.
• Provide cover for the administrative team during absences or holidays.

• ADMISSION DUTIES

• Serve as a welcoming point of contact for prospective parents and pupils throughout the admissions process.
• Handle enquiries via the school’s main email, phone, or website, and forward or action as needed.
• Manage registration forms, confirm payment with Finance, and input details into school databases (ISAMS).
• File registration forms by year of entry and manage the waiting list.
• Coordinate assessments for 4+ and 11+ entry, as well as occasional places during the year.
• Liaise with key staff and departments to ensure all admissions aspects are considered.
• Issue, track, and monitor joining forms from new parents.
• Support Chorister recruitment and admissions for boarding.

Key Requirements:

• Strong organizational skills to manage tasks like scheduling, filing, and maintaining records for smooth daily operations.
• Excellent communication skills for handling enquiries, responding to parents, and coordinating with staff and stakeholders.
• High attention to detail in managing student data, registration forms, and administrative records.
• Experience with school management systems (e.g., ISAMS) and general office software.
• Ability to create a welcoming environment for prospective parents and pupils and build positive relationships with staff and external partners.

How to Apply:

We look forward to hearing from you. Please email your CV to Shannon Freer or visit our website and apply online at CloudStone | Education Services (cloud-stone.co.uk).

About Us:

CloudStone Education Services focuses solely on non-teaching roles within schools and universities across London and the Home Counties. We pride ourselves on providing high standards for candidates, schools, and universities alike.