Administration Assistant

Are you detail-oriented, organised, and passionate about providing top-notch administrative support? Our global client with offices in Felixstowe are looking for a dedicated Admin Assistant to join a dynamic finance team!

Our Client prides themselves on delivering excellence across the globe. With over 30 years of experience in freight forwarding, customs clearance, and supply chain solutions, they are committed to service excellence and innovation

The Administration Assistant will play a crucial role in ensuring the smooth operation of our finance department. Your key tasks will include:

• Sales Invoice Processing: Prepare, review, and process invoices for accuracy. Ensure timely dispatch of invoices to clients.
• Purchase Invoice Processing: Prepare, review, and process invoices for accuracy. Ensure timely passing to ensure readiness for payment runs.
• Client Communication: Communicate with clients regarding invoice queries and other finance-related inquiries, providing clear and timely responses.
• Administrative Support: Provide general administrative support to the finance team, including data entry, filing, and managing documentation related to financial transactions.

We are looking for someone who possesses:

• Strong Communication Skills: Excellent written and verbal communication for interaction with clients, vendors, and team members.
• Attention to Detail: High level of accuracy in financial documentation and reporting.
• Organisational Skills: Ability to manage multiple tasks and prioritise workload efficiently.
• Team Collaboration: Ability to work effectively within a team, supporting other finance functions and contributing to a positive work environment.
• Problem-Solving Skills: Ability to identify issues and propose effective solutions, particularly in reconciling accounts or addressing invoice discrepancies.

If you are interested in the opportunity, please apply now and if your skills match the brief someone with swiftly be in touch.