Office Manager

Job Title: Office Manager

Location: Cheltenham

Salary: £30,000 - £35,000 per annum

Job Type: Full-time (Mainly office-based with option for occasional WFH)

About the Role:

Reed is seeking a proactive and organised Office Manager to join our client’s dynamic team. This role is crucial in ensuring the smooth operation of the office and maintaining a safe, welcoming environment for staff and clients.

Key Responsibilities:

• Administrative Compliance: Handle administrative tasks related to office compliance, including managing insurance, energy, fire safety, and council tax.
• Office Supplies Management: Purchase and manage office stock, including consumables such as tea and coffee, ensuring the office is always well-stocked.
• Client and Visitor Coordination: Welcome clients and visitors, support the coordination of office visits, administer the hot desk policy, manage parking spaces, and organise refreshments for meetings and workshops.
• Security Clearances: Run security clearances for staff and visitors to ensure a secure working environment.
• SharePoint Management: Manage SharePoint filing systems to ensure documents are organised and easily accessible.
• Social Media: Post content on social media platforms (content will be provided).
• Office Operations: Manage the opening and closing of the office, ensuring all security protocols are followed.
• Health and Safety: Implement and monitor health and safety policies to maintain a safe working environment.
• Coordination with Contractors: Coordinate with cleaners and contractors to maintain high office standards and ensure all facilities are in good working order.

Qualifications:

• Proven experience in a similar role.
• Strong organisational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in using office software and managing SharePoint.
• Knowledge of health and safety regulations, beneficial not essential.

Benefits:

• 10% Pension
• 10% Annual Bonus (5% company, 5% personal)
• Private Medical Insurance with Vitality
• Free parking (on a first come first served basis)
• 25 days annual leave + bank holidays + your birthday off