Japanese speaking Executive Assistant

Ref: AJ46179

A well-known Japanese gaming company is currently recruiting an Executive Assistant to work in their West Greater London office.

In this role, you will be responsible for providing comprehensive executive support to President and Vice Presidents, including complex diary management, travel arrangements, and expense administration.

The ideal candidate should have excellent administration skills, attention to detail, business level Japanese, and strong communication skills.

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ELIGIBLE APPLICANTS:

• (O) Eligible visa: Permanent residence, Spouse, Partner
• (X) NOT eligible: Student visa, Requiring visa sponsorship, Working holiday, Graduate, Freelance

WORK TYPE: Hybrid working available

VISA SUPPORT: No

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TYPE: Permanent, full-time

WORKING HOURS: 9:00-17:00 from Monday to Friday

SALARY: Negotiable depending on experience

START: ASAP

LOCATION: West Greater London

Executive Assistant Main Responsibilities:

Executive & Administrative Support

• Provide comprehensive executive support to the President and Vice Presidents, including complex diary management, travel arrangements, and expense administration
• Manage and coordinate Senior Management meetings and Quarterly Company Updates, including agenda preparation, minute-taking, and tracking action items
• Support executive communications and maintain confidential documentation

Financial & Compliance Support

• Partner with Internal Control/Audit teams to ensure timely submission of control documents and TODs
• Process and verify corporate expenses and invoices in SAP
• Monitor and assist with Corporate Management Division GAR submissions
• Support budget control and financial documentation processes

Office Operations & HR Support

• Serve as primary point of contact for general administrative inquiries and support
• Provide professional reception coverage as needed
• Collaborate with HR team on recruitment processes, new employee onboarding and other general HR admin tasks
• Coordinate and execute company-wide events and initiatives
• Maintain office supplies and manage vendor relationships

Additional Responsibilities

• Identify and implement process improvements for administrative workflows
• Support special projects and initiatives as assigned
• Maintain strict confidentiality in all aspects of work
• Ensure compliance with company policies and procedures

Executive Assistant Ideal Candidate:

• Business level Japanese and English for writing and speaking (at least JLPT N2 Level)
• Impeccable attention to detail
• Excellent administration skills
• Basic SAP knowledge preferred
• Excellent communication / interpersonal skills
• Strong problem solver
• Professional and approachable
• Determination to achieve objectives and goals
• Understanding of Japanese culture

** All applicants for the Executive Assistant must have the right to work in the country as the Company is not able to offer visa support.

*We regret that we cannot accept applications from Working holiday visa, Graduate or Student visa holders.

If your application is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.