HR Assistant hybrid

THIS ROLE IS A HYBRID ROLE
Job Title: HR Assistant
Salary: £30-35k DOE
Reporting line: HR Manager
Location: Hammersmith (hybrid, 2 days WFH)

Please note that the role will initially be based in Brentford until the company move to new offices in Hammersmith - which is anticiapted to be March 2025.

Excellent benefits -

HR Assistant

We are looking for a passionate, enthusiastic individual to join our HR team as an HR Assistant. This is a brand-new role and you will have the opportunity to make it your own and to develop your skills and knowledge in a safe and supportive environment.

You will be:
• Resilient. This is a very busy role, supporting the HR Manager and all aspects of the business
• Able to naturally deal with different personalities and cultures
• Able to multitask, juggling multiple issues at once and remain calm under pressure
• Able to communicate effectively with internal and external stakeholders at all levels
• Able to work to deadlines and within defined standards
• Able to undertake research
• Able to deal sensitively and appropriately with confidential information
• Highly organised and have the ability to identify and improve processes and procedures
• Able to take onboard critical feedback in a positive and professional manner

As HR Assistant to the HR Manager, you will be expected to carry out a wide range of duties, enabling cross-functional exposure across a variety of business areas which will provide a solid foundation for learning and career progression. This will be an ambassadorial role where you will champion the employee experience and become a liaison between our people and the HR Manager, ensuring strong communication on any issues or challenges.

The role focuses on three main elements:-

1. Pastoral/Ambassadorial duties (looking after our expats)
2. Learning and Development
3. HR Administration

Duties include, but are not limited to:
1. Pastoral Duties
Taking ownership of the pastoral care for our expat community, including but not limited to:
• Administration of immigration process - Introductory email, Raise CoS, Application assistance, Payment of Fees, RTW checks, Troubleshooting, ILR Advice
• EUSS administration - reminders to eligible employees relating to move from pre-settled to settled status
• Sponsor licence management/renewal
• UK settlement advice (schools, doctors, UK norms etc)
• Administration of SMS portal - Updating and maintaining employee records in the HR system, updating starters/leavers, change to migrant status/employment, compliance, renewals, visa switching

2. Learning and Development
L&D will be a large part of this role in 2025 as we develop and roll out a new formal Professional Development Program (PDP) for employees. You will play a major role in supporting the implementation and assisting with the development of future leaders.
• Support the HR Manager to achieve the L&D strategy
• Be a reliable point of contact for all learning and development matters
• Manage the L&D calendar
• Work closely with Line Managers to determine the business needs and facilitate training programs, workshops and seminars
• Work closely with the Office Administrator to coordinate training, venues, travel, accommodation and facilities for L&D events
• Communicate course requirements with trainers, facilities, learners and external suppliers with agreed timelines
• Maintain accurate records of L&D activity
• Produce reports on L&D activity using agreed HR performance indicators
• Update the SMS with any qualifications, certifications achieved by employees

3. HR Administration
• Supporting HR Manager to perform their daily responsibilities and duties
• Creating, updating and maintaining employee records
• Updating and maintaining internal documentation, including employment contracts
• Provide training and support for the SMS
• Monitoring, collecting, analysing and reporting HR metrics to identify and support the business needs, e.g., absence
• Organising meetings and taking minutes
• Support with formal meetings for various Employee Relations cases
• Maintain health/dental insurance portal (BUPA)
• Advising finance team of any payroll changes
• Assist with employee lifecycle administration including, recruitment, reviewing CV’s, candidate coordination, preparing employment contracts and offer letters, conducting background checks, reference checks, joiners and leavers, onboarding, offboarding and coordinating logistics for new hire orientations, exit interviews
• Preparing team announcements and reminders
• Provide cover for the Office Administrator when absent/on leave
• Administration of the Castor share scheme (new leavers/starters/notifying finance of any changes to payroll)
• Working closely with the HR Manager to deliver an outstanding total rewards package to our people.

Required:
• 2+ years’ experience as an HR Assistant or similar role
• Minimum Level 3 CIPD (or working towards)
• Visa/immigration experience essential
• GCSE Maths and English

Desired:

• Fluent in French

If your application is successful, you will be contact shortly.

The job title and description in this advertisement may differ from the client's official job description/contract .We appreciate your interest in this role. E-Personnel Recruitment aims to acknowledge all applications, but due to the high volume of CVs we receive, this may not always be feasible.

You can apply with the utmost confidence to E-Personnel Recruitment directly, experts in both Permanent and Temporary Recruitment, and a proud member of the Recruitment & Employment Confederation (REC), the professional body for the recruitment industry. In the meantime, feel free to explore similar job opportunities on our website: e-personnelrecruitment.co.uk