Cost Clerk

?Job Title: Cost ClerkThe Role:The Cost Clerk supports Contract Teams in capturing and allocating costs to contracts and managing and reviewing accruals to reflect accurate contract costs to date.
Key Responsibilities:

• Manage client relationships:
  • Provide information for client/internal reports as required by commercial or site personnel.
  • Effectively liaise with site teams, making them aware of key project cost information.
  • Manage and facilitate the cost of closing out of projects, ensuring any outstanding issues/cost commitments are dealt with promptly.
  • Communicate with quantity surveyors and site teams on any cost matters which may arise.
  • Establish work breakdown structures on projects where required and implement a procedure that ensures costs are correctly allocated to the structure.
  • Liaise between the project team and the internal/external supply chain.
  • Attending cost/commercial meetings required to fulfill the role.
• Manage contract finances and information:
  • Receive Good Received Notes (GRNs) from the site and enter them against the appropriate order in the system.
  • Timely matching of invoices to purchase order/GRN to accurately record Contract Costs.
  • Costs Management and review of accruals against unmatched GRNs.
  • Manage and control ticket receipts ensuring that sites send tickets in on time.
  • Liaise with suppliers and sites to verify delivery of plant and materials to enable payment of invoices, in particular where tickets are missing or queries need resolving.
  • Liaise with the Purchase Ledger department to match invoices with GRNs.
  • Verify lists of all invoices, payments, and GRNs for the contract to finalise the account.
  • Manage supplier queries where required, including when invoices do not reflect order/GRN.
  • Assist project teams in reviewing contract costs and resolving queries through to the final account.
  • Process Site Agent returns to ensure costs are allocated to the appropriate cost codes.
  • Ensure prompt resolution of invoice queries and timely collection of credit notes.
  • Liaise with Finance to manage and resolve supplier invoice queries.
  • Issue weekly Plant Book and coordinate/ensure it is appropriately completed and returned by the Site Agent.
  • Finalise costs in preparation for final accounts, including recording to align with cost capture.
  • Liaise with site to keep up-to-date with cost codes and progress on sites.
  • Ensure site allocation sheets are maintained on projects and the information is up-to-date on the allocation of plant, staff, and materials.
  • Provide information on contract costings as requested.
  • File Cost information and tickets etc. as required.
  • Deal with general cost administration queries.
  • Ensure compliance of processes and procedures.
  • Assisting in audits.

Key Measures & Targets:

• Timely and accurate cost reporting.

Key Relationships:

• Cost team
• Senior Cost Manager
• Finance team
• Internal and external Suppliers
• Project teams

Person Specification:The successful candidate is likely to meet the following criteria:Essential:

• Experience in the use of Redsky Summit or similar integrated Finance/Business System.
• Experience in the Construction industry preferred, in a purchase ledger/cost clerk role.
• Familiar with Purchase Ledger and related processes and activities.
• Good administrative and organisational skills.
• Able to work individually as well as part of a team.
• Capable of completing tasks and meeting deadlines.
• Computer Literate.

Benefits:

• 5% Company pension contribution.
• Life Assurance at 2 x notional salary.
• Private medical cover.
• Permanent Health Cover.
• Company Profit Share Scheme.
• Company car / or car allowance (Dependent on position).
• Career Development and ongoing training.
• Staff Referral Scheme.
• 25 days annual leave with additional loyalty days (Full-Time equivalent).
• Volunteering Scheme.
• Environmental and Social Value initiatives.

Feel free to adjust any details to better fit your needs!

What you need to do now

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