Executive Assistant 12 month FTC

Executive Assistant to Chief Technology Officer, City Insurance Co, to £60k, 12 month FTC

The CTO of a renown City Insurance brokerage, is recruiting an Executive Assistant for 12 months to cover maternity leave.

Responsibilities;

Organise and schedule meetings and events and manage the Chief Technology Officer's (CTO's) calendar.

Make travel and accommodation arrangements.

Design and deliver PowerPoint packs and related collateral for internal and external purposes.

Ensure CTO has full oversight of governance and reporting responsibilities in his capacity as a Board member

Proactively, pre-empt queries, issues and challenges that arise and address on behalf of the CTO.

Maintain travel and expenditure and prepare weekly, monthly or quarterly reports.

Format information for internal and external communication - PowerPoints, emails.

Screen and direct emails and work collaboratively with MGP EAs.

Maintain a strong working relationship with other relevant departments, including HR, and Finance.

Manage small projects on behalf of the CTO/Technology and Facilities Team.

Log and track budgetary spend.

Ensure workday is up to date for teams.

Plan team events and supplier events and ensure all logistics are managed.

Part of the role is to work with the Business Operations Lead and prepare collateral (mostly for meetings).

Minute taking as and when required.

Skills and Experience:

Willingness to learn and understand the business in order to be able to respond appropriately and act on behalf of the CTO.

Established Executive Assistant with experience at senior management level within a dynamic corporate environment.

Outstanding organisational and time management skills.

Excellent MS Office knowledge in particular PowerPoint skills.

Excellent communications skills.

Professional approach, operating with the utmost discretion, confidentiality and sensitivity.

Influential communication and interpersonal skills.

An ability to thrive under pressure and use own initiative.

Strong problem-solving skills with impeccable multi-tasking abilities.

If interested, please apply with CV and cover letter detailing salary expectation and availability to start.