Payroll and Benefits Specialist

Permanent - Full time - Salary: £30,000- £40,000 doe - Location: Gatwick or Newport |Hybrid

About AerFin

AerFin is breathing new life into aviation. We buy, sell, lease and repair aircraft, engines, and parts to maximise the value for their owners and provide a lower-cost supply of material to our airline, lessor and MRO customers. Through our deep technical expertise and high-performance culture, we deliver confidence-inspiring quality, safety and value to our customers. Our blend of industry expertise and experience - today’s insight and tomorrow’s foresight - gives us a unique perspective on our industry that is trusted by over 600 customers across six continents. With regional hubs in Europe, Asia and the USA we’re perfectly placed to keep fleets flying and get deals done. That’s the AerFin way. That’s the way ahead.

About the role

This is an excellent opportunity to join AerFin’s People Team in a newly created role in a growing business. You will work closely with our Global Payroll Provider to deliver the accurate and timely processing of 7 payrolls across Europe and APAC (including administration of our benefit plans) for our 230 people.

As the Payroll and Benefits Specialist, you will play an important role in managing payroll and benefits, ensuring compliance, and improving systems and processes to improve efficiency. You’ll also be the main point of contact for employees, providing clear information about their pay and benefits. With a solid background in payroll, benefits, regulations, and HRIS systems, you will gather and verify payment data, maintain payroll records, and work with HRIS (HiBob) and payroll systems (ADP) to streamline operations. This role requires attention to detail, especially with data and reporting, and a proactive approach to making sure payroll and benefits run smoothly during and after the transformation process.

Once the transformation is complete, this role will offer plenty of opportunities for growth and development in a dynamic, fast-paced environment. You’ll be empowered to broaden your expertise and contribute to forward-thinking initiatives that shape the future of payroll and benefits within AerFin. This is an exciting opportunity for someone who is approachable, proactive, and ready to take on a variety of tasks in a fast-paced environment. If you’re a self-starter and have strong attention to detail, we’d love to hear from you.

Responsibilities

• Ensure the accuracy of employee data within the HRIS system (HiBob), including starters, leavers, and any updates or changes to employee information.
• Support the payroll process by ensuring data is properly entered into the system and ensure compliance with payroll regulations.
• Administer employee benefits programs, including health insurance, retirement plans, and other benefits, liaising with providers as needed.
• Coordinate open enrollment and assist employees with benefits inquiries.
• Oversee payroll and benefits reporting, generating necessary reports, and ensuring data accuracy. Flag any discrepancies to the payroll management provider (ADP) for resolution.
• Act as a point of contact for employees regarding payroll-related questions or discrepancies, providing clear and prompt responses.
• Managing transformation to an ADP system, including data cleansing, collection, and entry, to ensure a smooth and accurate transition.
• Manage payroll mailbox requests.
• Conduct benefits orientations and support new hire onboarding.
• Ensure all payroll and benefits processes are compliant with current regulations, conducting regular audits to maintain data integrity and accuracy.
• Using data to evaluate benefit usage and employee satisfaction, and to make informed decisions about new offerings.

Experience & Skills

• Proven experience in HRIS systems, payroll, and benefits administration
• Strong attention to detail and a commitment to data accuracy.
• Experience with HRIS and payroll software (e.g., HiBob, ADP, Pento).
• Knowledge of UK payroll and benefits regulations is essential, with experience in international payroll being highly beneficial.
• Ability to manage and coordinate multiple tasks in a fast-paced environment.
• Strong problem-solving and analytical skills.
• A-level qualification or higher, with a certification in payroll (e.g., CIPP) being a plus.
• Strong relationship-building abilities
• Strong verbal and written communication skills.
• Ability to work independently and as part of a team.
• Project management experience is a plus.

In return we offer:

• Discretionary Bonus Scheme
• Volunteering Leave
• Life Assurance
• Pension Scheme
• Flexible working, ability to work between home and the office
• Employee Assistance Program (EAP)
• Healthcare Scheme
• 27 days of annual with an option to buy or sell an additional 5 days per year
• Electric Vehicle Leasing Scheme
• Season Ticket Loan
• Social events and much more

We're actively reviewing applications and conducting interviews regularly. To ensure your consideration, please submit your application early. Please note, we reserve the right to close this vacancy once a suitable candidate is found, so don't delay in sending your CV today for immediate consideration.

AerFin is an equal opportunities employer, which cultivates opinion, listens to all views with respect, recognises people based on their merits without bias and embraces diversity.

(NB. we will not consider any CVs from agencies at this point, and will reach out to our PSL if required)