Financial Accounting Assistant

Financial Accounting Assistant

DP Building Systems Limited are a well-established, fast paced Cable Management supplier based in Perry Barr, West Midlands. The company was founded in 1998 and ran from an office and warehouse space in Tysely, Birmingham, but has since relocated to Perry Barr after a period of sustained growth. Growth potential is huge and this is a fantastic time to join a hungry, ambitious business.

The role -

The Financial Accounting Assistant will help the Finance Director Manage the Finances of the business on a daily, weekly and monthly basis. The bulk of the role will be looking after both Sales Ledger and Purchase Ledger accounts and transactions. More specific requirements of the role are as follows -

Sales Ledger -

• Post Sales invoice to Sage.
• Send Client Statements on a monthly basis
• Chase payments from clients
• Allocate receipts to the correct accounts
• Escalate overdue accounts to the Finance Director
• Analyse Elavon Receipts and allocate to the appropriate Customer Accounts
• Analyse bay receipts
• Analyse paypal receipts
• Request allocate from and file Customer remittance advice
• Reconcile Customer Accounts

Purchase Ledger -

• Collate all supplier invoices.
• Have them approved and matched with supporting documents. 3 way matching process.
• Post purchase invoices to Sage allocating to the correct supplier and posting to correct nominal code.
• Request supplier statements and reconcile these to our ledger.
• Prepare bi weekly payment list.
• Deal with calls from suppliers chasing money.
• Post payments against the correct supplier accounts.
• Produce and distribute remittance advices accordingly.

Expenses -

• Collate employee expenses, analyse and post to control accounts, ensuring VAT is accounted for correctly.
• Reconcile monthly.

Bank -

• Ensure all payments and receipts from the above are posted accurately to the bank nominal code in Sage.

Trial Balance -

• Assist the Finance Director in completing a monthly Trial Balance.

Other Tasks -

• Be prepared to undertake any other tasks of a Financial nature that the Directors and senior management see fit.
• Be willing to answer the phone in busy times.
• Be willing to help other members of staff from other departments when appropriate and necessary.

The Person -

• A solid, reliable individual who can demonstrate over 5 years of bookkeeping experience looking after both Sales and Purchase ledgers, reconciling bank accounts and preparing accounts to Trial Balance.
• Experience of using Sage accounting software is a must, as is solid knowledge of using Excel spreadsheets for analysis and reporting.
• Ideally you will have completed or are working toward the AAT qualification, but this is not a must.
• Good communicator, both written and orally.
• Calm under pressure.
• Diligent and determined to solve problems
• A love for numbers is a bonus.