Document Controller

• Job Title: Document Controller
• Location: Blackfriars
• Salary £40k - £42k

Key duties and responsibilities:

Responsibility for the management of all outgoing and incoming project documentation throughout the life of a project or group of projects.

• Review client document management systems, numbering systems and quality documentation / standards, on a project by project basis.
• If no document numbering system is provided, create an appropriate numbering system based on the company's standard.
• Manage and file all received project information within the project folder structure, ensuring that all information is stored in an accessible and easy to view manner.
• Create all document / drawing numbers when requested by project team members. This information is to be generated using the prescribed client management system (if applicable) or via the in-house generation system. All document numbers reserved on a project must be listed clearly on a document numbering log and used for generation of a deliverables list if requested. "Documentation" in this case includes all drawings, sketches, written documents, correspondence and project management information.
• Undertake a Quality Assurance check on all outgoing information to ensure that all documentation leaving the company meets the minimum expected quality standards. This check should also take into account any client quality demands on submissible information. Reject and return any non-compliant documents to the document owner for correction and resubmittal for issue.
• Manage all issues of deliverable information to the client or other design team members or third parties, submitted via the appropriate method for the project. If any deliverables are rejected, investigate causes and correct the information prior to resubmittal.
• Create and manage a log of all submitted information on a project, clearly showing the individual revisions of a single document as separate issues. This is to ensure we have full traceability and recorded history of the movement of a document through the lifespan of a project.
• Manage external printing & delivery of contractual hard copies, as requested by a client.
• Upload and manage mark-up versions of documentation, to be uploaded in a manner prescribed by client standards or, if no client standard exist, in a fashion meeting the quality standard.
• Undertake / assist with all documentation searches for a project team member whether searching internal project archives or using an external client system.
• Assist the project team in providing all necessary information at project handover.
• Ensure project documentation is properly archived (electronically) and that the company archive register is updated accordingly.

You are required to be eligible to work in the UK full time without restriction. If you feel you have the relevant skills and experience required for this role, then please apply to Evolve Recruitment, Kingston upon Thames for more information.

Due to the high volume of applications we receive it is not always possible to respond to unsuccessful applicants. Therefore, if we have not responded to your application within five days please assume that on this occasion your application has not been successful