Assistant Accountant

Position: Assistant Accountant

Reporting to the Senior Finance Manager, the Assistant Accountant will assist across multiple areas of the accounts. You will work closely with the Management Accountant and the Revenue Accountant to ensure the accounting function is running accurately and smoothly. This position will be a crucial part of the month end close process and will need to ensure all accounting entries are completed to meet the month end timetables.

The Assistant Accountant will be able to execute process improvements under limited guidance, have strong critical thinking skills, and work with a sense of urgency. The ability to create and adhere to scalable processes with strong controls, all while juggling multiple priorities, is a must.

What you’ll do

Accounts Payable

· Provide support to the Accounts Payable team

· Preparation of weekly payment runs

· Monthly prepayment and accrual entries

· Reconciliation of bank payments and assistance with the bank reconciliation process

· Manage AP queries

Accounts receivable

· Create and send accurate monthly and non-recurring customer bills (UK & Europe - 2 systems)

· Incorporate add-ons, abatements, move-ins, and move-outs into the revenue tracker

· Issue invoice follow ups; escalate and collaborate with Relationship Leads as needed

· Liaise with the workspace team to ensure accurate purchase orders are issued to customers ahead of invoicing

· Manage the setup of new customers and monthly collection of direct debit payments

· Post bank receipts into the accounting system

· Prepare credit checks on potential customers and provide recommendations to the sales team and heads of function on their viability and necessary terms

· Monitor the accounts receivable inbox, responding to customers in a timely and accurate manner

· Prepare weekly bank and accounts receivable reconciliations

General

· Manage / participate in ad hoc projects, system integrations and accounting implementations

· Support year end audits, tax filing requests and other statutory requirements

· Prepare journal entries timely and ensure data input is complete and accurate

· Prepare account reconciliations and analytics for month end close, ensuring deadlines are met

Who You Are

You are a detail-oriented numbers person and a people person who is highly organised and always looking for more efficient ways of doing things. You bring energy and new ideas to your work and leverage them to build strong relationships with colleagues across different teams. You’re skilled when it comes to translating finance and accounting language into layman’s terms. You excel in a fast paced, ever changing environment and are able to plan and manage your workload.

You also have the following:

· Bachelor’s degree in Accounting and 1-2 years of related accounting experience; or 3-4 years’ relevant experience without qualification

· ERP experience and strong Excel skills

· Strong knowledge of Accounting best practices

· A passion for and experience leveraging systems and driving process improvements

· Ability to recognise risks to the expected quality or timeliness of deliverables and ability to reprioritise and successfully manage through risks

· Data driven, analytical approach to problem solving leading to systemic improvements and lasting results

· Excellent written and oral communication skills