Academic Coordinator part time

Contract: Permanent
Hours: 24 hours per week
Location: Gloucester, Hybrid working available
Salary: £16,000 – £16,640 pro-rata (£25,000 - £26,000 FTE)

Closing date: 30th December 2024*
*We will review applications and conduct interviews as they are received and therefore this post may be filled before the closing date if a suitable candidate is found. For this reason, we advise early applications.

The role:

We’re looking for an enthusiastic, organized, and efficient Academic Coordinator to join our friendly team. In this essential role, you’ll coordinate the daily operations of our accredited education programs, ensuring smooth delivery and excellent service to our students and tutors. If you’re passionate about supporting postgraduate education, skilled in communication, and enjoy working as part of a team, we would love to hear from you.

The BSAVA offers a comprehensive range of Continuing Professional Development (CPD) courses for veterinary surgeons and nurses. As the Academic Coordinator, you’ll play a vital role in organizing, supporting, and resourcing the Association’s postgraduate programs to ensure their success. You will join a dedicated operational team of five within our wider Continuing Education department

In this diverse role, you will handle a range of responsibilities including managing student inquiries and enrolment, administering committees, and coordinating the delivery of our accredited programs. This involves liaising with students, speakers, supervisors, and mentors, as well as working with venue and equipment providers. You’ll also assist in organizing formal examinations, hosting online lectures and webinars, and maintaining our learning platform.

Skills and experience:

We’re seeking a well-organised professional who can manage multiple tasks with precision. Strong communication skills, a collaborative approach, and the ability to prioritise and meet deadlines are essential for success in this role.

We’re looking for a candidate with a strong background in administrative support within a fast-paced environment. Experience in coordinating, delivering, and hosting professional training events, or in maintaining academic records, is desirable. Familiarity with educational platforms and technology is a plus, though not required, as training will be provided.

You must be flexible to occasionally work outside of normal office hours to facilitate delivery of our courses.

Other essential skills include:

• Proficiency in Microsoft Office and general IT skills
• A proactive, self-motivated approach to handling tasks
• A flexible approach to work
• Willingness to learn

About the BSAVA:

The BSAVA is a professional membership association which exists to advance care for companion animals. With a membership of more than 10,000 veterinary surgeons, vet nurses and students, we work in the UK and internationally to promote excellence in small animal practice through education and science, by facilitating training, conducting research, and developing policy. Each year we deliver numerous education courses, host a large small-animal Congress, and publish books, manuals, apps, and magazines.

This post sits within the Education department and reports to the Academic Operations Manager.
Our reward package for this role includes a basic salary of between £25,000 - £26,000 (£16,000 – £16,640 pro-rata) per annum (depending on experience). In addition, we offer generous employer pension contributions starting at 7% and increasing up to 10% with length of service.

We also offer:

• Holiday starting at the equivalent of 25 days (FTE) (plus bank holidays) rising by 1 day each year up to 28 days FTE, plus a further entitlement of an additional one day every 5 years of service.
• Bupa dental plan.
• Enhanced pay for maternity, paternity, adoption and other family-related leave.
• Life assurance of 3 x annual salary.
• Support for hybrid working for our employees, meaning you can work at home for a proportion of your working week, and we also have a comprehensive Flexible Working Policy.
• Access to a free legal helpline where you can ask our specialist lawyers for legal advice on an array of topics.
• Health and wellbeing support, including an Employee Assistance Programme, available 24/7 365 days and a network of mental health first aiders. Plus, enhanced Company sick pay, access to private medical insurance upon completion of 12 months’ service, occupational health service and annual flu vaccinations.
• Training and development.
• Free onsite parking, and for those who wish to cycle, we offer a cycle to work scheme which provides a discounted purchase of a bicycle and accessories for healthy, low carbon travel.
• Last but by no means least, we have regular social activities and events for those who wish to join!

How to apply:

In order to be considered for this role, please submit your CV and a cover letter detailing how you meet the requirements in the role description which is on the BSAVA vacancy page.

By applying for this position, you are consenting to the information on your CV being held by the Association for six months.

Our commitment to equality, diversity and inclusion (EDI) underpins our belief that we can make the Association stronger through the unique contributions we can all bring. We create inclusive teams aligned to our values and encourage applications from a diverse range of suitably qualified candidates.

You may have experience in the following: Academic Coordinator, Education Administrator, Programme Coordinator, Learning and Development Coordinator, Training Support Officer, Course Administrator, Student Services Advisor, Training and Assessment Officer, etc.

REF-218 417