Virtual PA (10 hours per week)

Virtual Personal Assistant (10 hours per week)

• Virtual/Remote: Remote (with 1 day per month in London City office)
• Sector: Insurance
• Hours: 10 hours per week
• Salary: £23 - £25 per hour

Highly organised and efficient Virtual PA required to provide remote support to the senior team for 10 hours per week, assisting with a variety of PA, administrative and operational tasks. This is an excellent opportunity for someone with strong communication skills, attention to detail, and a proactive attitude. You will work closely with senior team members to manage their schedules, handle correspondence, and ensure smooth day-to-day operations.

Virtual PA Responsibilities:

• Monitor and manage the inboxes and calendars of key team members ensuring timely responses and scheduling.
• Screen/flag and escalate urgent emails/calls.
• Update task spreadsheets.
• Regular progress meetings with senior management to review priorities and update tasks.
• Maintain project timesheet with meeting times, ensuring accurate billing.
• Attend weekly team update meetings to capture minutes.
• Collate meeting actions, following up on actions with attendees.
• Book meeting rooms and manage meeting scheduling.
• File contracts, NDAs, and documents/reports in shared drive.
• Draft terms and conditions emails.
• Manage inbox and email filing for senior team.

Virtual PA Skills & Experience:

• Strong experience using Microsoft Outlook, Office 365, and related tools for email management and scheduling.
• Experience with the London insurance market is advantageous.
• Excellent attention to detail and organisational skills.
• Strong multi-tasking and prioritisation skills.
• Confidential, professional and approachable.
• Must be available to attend the London City office once per month.
• This role is perfect for someone looking to work with a growing team on a long-term basis.
• Proactive, detail-oriented individual who enjoys providing top-notch support to a busy team.